Secretary to Financial Services Industry BU (Japanese Speaker)

PT ABeam Consulting Indonesia

Daerah Khusus Ibukota Jakarta

IDR 100,000,000 - 200,000,000

Job description

Requirements:

Bachelor's Degree from any related major
5+ years experience working as Project Administration, Secretary to Director
Strong knowledge of Project Management Tools (Microsoft Excel)
Excellent organizational and time management skills, with the ability to prioritize tasks effectively
Detail Oriented mindset with a focus on delivering high quality work
Strong Analytical and problem solving skills
Fluent in English & Japanese both speaking and writing
Native Japanese who live in Indonesia or willing to relocate will be much preferable

Job Responsibility:

Support Financial Services Director for control schedule, booking, invoice and some basic data
Communicate with HQ back office team such as FS BU admin, CP, HR, Accounting if necessary
Prepare and update material of Meeting with Client in Power Point
Asset and Facility Checking and Update Lists
Create, Update, & Manage all contract data
Scheduling regular meetings
Assist Project Manager Task as Admin
Prepare and Maintain the Estimation of Project Resources
Extract and process working hours report from internal system
Update and do calculation working record for all resources
Checking & Confirm SubCon working record
Do forecasting for Billing amount and summarize based on updated resource
Analyze and Report of the discrepancy between Budgeting and actual billing amount