Project Admin Support Consultant

UNAIDS, the Joint United Nations Programme on HIV/AIDS, is an innovative joint venture of the United Nations system, bringing together the efforts and resources of ten UN system organizations in the AIDS response to help the world prevent new HIV infections, care for people living with HIV, and mitigate the impact of the epidemic. These organizations, called “UNAIDS Cosponsors” are UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UNWomen, ILO, UNESCO, WHO and the World Bank.

UNAIDS has served as the lead coordinating body for international development partners in the HIV response in Indonesia. This partnership continues to leverage the existing function of UNAIDS to bring together all UN and other technical agencies involved in reaching treatment acceleration plan targets as such donor agencies such as USAID and DFAT are providing support to UNAIDS Indonesia to exercise its critical role to ensure that Indonesia will reach targets for treatment acceleration through mobilization of technical assistance by national expert implementing partners.

To support the administration of projects implemented with grants from USAID and DFAT, UNAIDS Indonesia aims to select a suitable candidate for Project Admin Support Consultant for UNAIDS Country Office Indonesia to assist in the project operational and logistical services according to UNAIDS administrative rules and regulations throughout the implementation of an extrabudgetary grant from donors including USAID and DFAT. This is in accordance with the project agreement under USAID and DFAT support managed by UNAIDS.

The consultant will be responsible for the following deliverables:

1. Completion of project workshops / meetings / events according to project workplans;
2. Completion of project logistical arrangements (transport, travels, mission, etc) for the project team members according to project workplan;
3. Completion and distribution of project official letters and translation of documents related to the project;
4. Well-managed calendar of project events.

Job Requirements

Educational Qualifications:
University degree in finance, business management, social sciences or other relevant field with at least 5 years of related work experience and/or training/courses.

Experience:
Essential:

• Previous work/exposure experience working with government, non-government organizations, and/or the UN system would be considered an advantage.
• Demonstrated ability and experience to work in diverse environments with cultural, gender, religion, race, nationality and age sensitivity and adaptability.

• At least 5 years of professional experience as project admin and/or operational support personnel on development issues at national level complemented by experience in the areas of health and/or HIV.

Skills/Knowledge:

• Excellent skills in Microsoft Word and Excel.
• Excellent communication skills.
• Familiarity with UN administration systems especially experience in using ERP is preferred.

Languages and level required/desired:
Essential: Bahasa Indonesia and advanced knowledge of English.