At Picklebali, we are not just a fast-growing company in the Asian sports industry; we are pioneers building our path forward. As we expand and evolve, we need a dynamic, versatile personal assistant who thrives in both structured and pioneering environments. You will play a crucial role in laying the foundations of our operational processes, embodying flexibility and innovation at every step.
What You Will Do:
- Drive Efficiency: You are the extension of our executive team, managing a wide array of evolving projects. Adaptability and proactivity are your hallmarks as you navigate our growth.
- Champion Our Core Values: Your role is pivotal in managing our time and information with utmost integrity. You will interface effectively with third parties, ensuring our leadership can focus on strategic tasks.
- Negotiation and Communication: A significant part of your job will involve negotiating with clients, suppliers, and others, where honesty, transparency, and loyalty are paramount. You must uphold the highest level of integrity in every interaction.
- Organizational Mastery: You are exceptionally organized, persistent, and detail-oriented. Proficiency in technology is critical, with an expectation to master and utilize ClickUp for all project management tasks.
- Cost-Savvy Operations: As we expand in Indonesia and internationally, you will navigate social, environmental, and legal challenges, always with an eye on cost-efficiency.
- Professionalism and Positivity: Displaying professionalism and projecting positive energy are essential. You will consistently embody these qualities, enhancing our company culture.
What We Offer:
- Empowerment: Enjoy an autonomous work environment where your results define success.
- Support: We are committed to your personal and professional growth, providing resources to help you advance.
- Recognition: Receive competitive compensation in a workplace that challenges and rewards high performance.
Who You Are:
- A skilled problem solver, adept at managing projects independently.
- Capable of juggling various responsibilities with supreme attention to detail.
- Embodying toughness and tenacity, self-motivated and continually self-educating.
- Flexible and willing to travel, ready to adapt to the dynamic needs of a fast-evolving business landscape.
Picklebali is on a mission to redefine the sports industry. We don’t just hire employees; we invest in leaders. If you’re ready to build something great and help shape the future of sports, apply now to become the right hand of our executive team.
Mission of this Role:
I am a powerful executor and dedicated supporter of the executive team at Picklebali. My mission is to expertly manage all aspects of their personal and professional lives, allowing them to focus solely on business growth and their global impact. As a guardian of their time, I meticulously streamline their schedules, protect their privacy, and safeguard their resources, while also resolving local issues efficiently. My ultimate goal is to empower the executive team—and by extension, the entire organization—enabling them to lead their most effective lives as I handle everything else. Together, we are committed to fostering growth, building a thriving environment, and making a lasting positive impact on Bali and beyond.
- Sourcing and Negotiation: Discover and negotiate land, products, contractors, and services, guaranteeing the most exceptional value for the company.
- Event & Travel Coordination: Organize everything that entails trips and events from start to finish, including visas, hotels, activities, tours, booths, sales equipment, hiring and organizing catering, packing, and coordinating transport.
- Staff Recruitment and Training: Hire, train, and supervise contractors and house staff to maintain the highest standards of excellence.
- Appointment Management: Schedule and organize appointments and meetings for the executive team, ensuring optimal time management.
- Meal Planning: Coordinate and plan meal options that are both nutritious and delicious, offering a diverse range of choices.
- Project Management: Source and oversee contractors for renovations and projects in the facilities and our villa, ensuring timely completion and high-quality results.
- Administrative Tasks: Complete computer-related tasks, such as data entry, record-keeping, and communication with the executive team, with efficiency and accuracy.
- Manage accounting and expense reports: with meticulous attention to detail, ensuring financial records are accurate and up-to-date.
- Training and Documentation: Creation of training and checklists for our staff and process management. Additional documents required for sales or marketing will require your support in creation.
- Villas & Office Management: Ensure that everything needed for the house to function, that means you will order, shop, and control the inventory, train staff, such as house supplies, cleaning supplies, and groceries, is happening on time. Manage the staff and ensure that the house and villa always maintain a hotel-like standard. This also entails that at any given time the house staff is away you are 100% responsible to substitute or find a replacement staff for those days and the coordination that during weekends everything is handled and provided in the villas.
- Inventory & Shopping: Manage, shop for inventory products, source the best quality, and keep everything up to date for office & home (Supplies, snacks, office equipment, travel equipment), or orders that need to be placed.
- Picklebali Support: We own and play in a pickleball team and travel around Indonesia and the world playing championships. One of the most important roles of this person is ensuring that we have everything we need during these tournaments, from gear to food to organizing recovery, training, and travel bookings, visas, packing of gear, representing and selling at the booth. They will be required to travel with us around the world.
- Relationship Management: You will be the concierge and link between us and many clients, providers, and suppliers locally. It will be important that you maintain high levels of communication, responsibility, and professionalism.
- Special Projects: This role is very versatile because you are working hand in hand with us there might be special projects that pop up that are not mentioned above where your collaboration and support will be required.
- Permits & Administrative Matters: As we build and navigate the expansion of our company resolving, filling documents, permits related to business, building, visas, insurance, etc., and anything that is in that realm would also be your responsibility.
- Canvas & Creating Communications: Occasionally, you will be required to create brochures or presentations on behalf of the brand.
Requirements:
- Ability to commence work immediately.
- Reside within 30 minutes of the villa for quick and easy access.
- Be available on-call for emergencies, demonstrating readiness and reliability.
- Ability to work in-person and report daily to the office/house.
- Commitment to a 6-day work week when the team is on-site.
- Ownership of a motorbike for necessary transportation purposes.
- Possession of a functioning computer or tablet for efficient task management.
- Display a positive attitude and excellent customer service skills.
- Proficient in English, both in spoken and written forms, at an intermediate to advanced level.
- Prior experience in a similar role is highly desirable. References will be requested and thoroughly vetted to ensure a perfect fit for our team.
Skills and Qualifications:
- Communication: Fluent in English and Indonesian with strong listening skills.
- Time Management and Organization: Ability to manage schedules, prioritize tasks, and multitask under pressure.
- Adaptability: Capability to handle diverse tasks and adapt to changing circumstances in different environments.
- Problem-Solving: Proficient in identifying issues and developing practical solutions.
- Attention to Detail: Uphold high standards in property management and guest services.
- Interpersonal Skills: Ability to work effectively with others while maintaining a professional demeanor.
- Initiative and Self-Motivation: Capable of working independently and taking the initiative to complete tasks.
- Research and Negotiation: Proficient in finding local resources, negotiating competitive prices, and completing tasks efficiently and cost-effectively.
- Quick Learner: Ability to quickly grasp new technology.
- Positive Attitude: Display a positive, enthusiastic demeanor at all times.