Personal Assistant

Job Responsibilities

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations.
• Handle email correspondence, draft responses, and follow up on pending matters.
• Maintain filing systems and ensure the organization of digital and physical records.

Administrative Support

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations.
• Handle email correspondence, draft responses, and follow up on pending matters.
• Maintain filing systems and ensure the organization of digital and physical records.

Communication and Liaison

• Act as the first point of contact for the Director, managing inquiries and screening calls.
• Liaise with internal teams, clients, vendors, and stakeholders on behalf of the Director.
• Facilitate clear and effective communication within the internal departments.

Project Coordination

• Monitor project timelines and ensure deadlines are met.
• Provide logistical support for team meetings, including preparation of agendas and follow-up on action items.

Personal Assistance

• Manage personal tasks for the Director, such as appointments and travel arrangements.
• Handle sensitive and confidential information with discretion.

Job Requirements

• Candidates must possess at least a Degree.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Able to communicate in Mandarin, English, and Bahasa Malaysia.
• Able to travel/outstation occasionally.
• Basic photography skills are required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
• Excellent organizational and multitasking skills with the ability to prioritize effectively.
• Outstanding written and verbal communication skills.
• A proactive approach with problem-solving capabilities.
• High level of discretion and professionalism.
• Applicants must be willing to work in Iskandar Puteri, Johor, Malaysia.

Job Benefits

• Annual Leave
• Medical and Hospitalization Leave
• EPF / SOCSO / PCB
• Medical Insurance
• Training Provided
• Allowance Provided
• Performance Bonus
• Staff Discount
• Annual Bonus