Personal Assistant

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered with the world's finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shapes the face of luxury beauty and delights consumers daily across our growing footprint of 15 markets. Come join us now.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent - that is you. We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling. With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn't that beautiful?

RESPONSIBILITIES:

1. Performing general administration duties, coordinating meetings, appointments and travel arrangements for Country Manager as well as for visiting guests.
2. Maintaining and updating central filing system for easy retrieval of information, keeping sensitive material confidentially.
3. Take meeting minutes and prepare deck for meeting or when required.
4. Claiming Country’s Manager expenses on SAP system.
5. Assist Country Manager in completing all legal documents if required (such as company license, renewal Retailers’ contracts, Brand Trademark/Royalty Contracts).
6. Collaborate with other stakeholders to prepare and organize for company special events such as Market visits, Corporate Events, Townhall meeting.
7. Collecting data from various stakeholders in timely manner, to support Country Manager’s need in data and reporting.
8. Performing data management and processing, preparing data analysis to support Country Manager’s needs.
9. Other tasks assigned by Country Manager.
10. Screening all telephone calls, letters and visitors, calendar and arrange all internal & external meeting scheduling, raising it to the Country Manager’s attention according to priorities.

MINIMUM REQUIREMENTS:

• Minimum diploma/bachelor's degree in secretarial/administrative/management.
• Having 1-2 years of relevant experience (personal assistant/business/admin assistant). Fresh graduates with relevant internship experience are welcome to apply.
• Strong analytical, logical and planning skills.
• Highly detail-oriented and careful.
• Good communication skills in both written and oral English.
• Good working knowledge of computer software, especially Excel & PowerPoint.
• Reliable, possesses a high level of discretion and can handle information with a high level of sensitivity.
• Good networking skills.
• Collaborative.
• Excellent organization skills and be able to lead in corporate projects/initiatives.

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/career. If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice here. and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.