Officer-B2B W&C and R&E Segment Support

Officer-B2B W&C and R&E Segment Support

Location: Jakarta, Jakarta, ID

Level: Staff

Employment Status: Permanent

Description:

Responsibilities

• Ensure that all documentation complies with company policies and government procurement regulations.
• Act as a liaison between sales, legal, finance, and other departments to gather required documents efficiently.
• Collect, organize, and compile both technical and administrative documents required for the tender process.
• Verify the accuracy, completeness, and compliance of all submitted documents before submission.
• Review and evaluate tender administration documents.
• Create a tender checklist.
• Prepare for the Aanwijzing (Tender Clarification Meeting).
• Prepare bank guarantees.
• Prepare tender documents.
• Submit documents in the required format, whether in soft copy, hard copy, or via online portals, based on tender guidelines.
• Enhance the tender documentation workflow to streamline processes, reduce errors, and ensure regulatory compliance.
• Utilize digital tools and tracking systems to monitor, manage, and improve the efficiency of tender submissions.
• Lead as PMO for big projects to support sales.
• Coordinate cross-functional teams (Legal, HR, Finance, and Technical) to ensure a smooth tendering process.
• Provide guidance and training to sales teams on best practices for tender submissions.

Requirements

Qualification:

• Background in System Information, Informatics Engineering, Telecommunication Engineering, Electrical Engineering, Information Technology Engineering (minimum Bachelor degree).
• TKDN Certification is an advantage.

Experience:

• Minimum 5 years in supporting sales area.
• Possess in-depth knowledge of industry standards, best practices, and regulatory requirements, particularly in procurement and tendering.
• Good knowledge of the tender process.
• Understand end-to-end tendering processes, from identifying opportunities and preparing documents to submission and evaluation.
• Analyze and align procurement and tendering activities with business goals and operational needs.
• Coordinate multiple stakeholders, ensuring timely completion of tasks within deadlines.
• Monitor progress, manage risks, and implement corrective actions when necessary.

Skills:

• Good analytical thinking.
• Good written and oral communication skills.
• Strong project management and time management skills.
• Certified TKDN.
• Advanced in Microsoft.