Officer, Avsec Database Management

Functional Responsibility

• Responsible for coordinating administration and/or documentation of any activities in the Aviation Security Department, to ensure all documentation is stored in the proper place and managed according to the defined processes.

Role Responsibility

• Strengthen AirAsia's brand image and customer advocacy.

• Adopt AirAsia’s culture and follow AirAsia’s desired behavior.

• Ensure adequate self-development and training are undertaken to fulfill accountabilities.

Functional Duties

To store and secure data as follows:

• Aviation Security personnel database
• Aviation Security personnel Training record
• Soft copy and hard copy of all Aviation Security manuals
• Administer all investigation reports

To control and ensure the use of inventory items of the Aviation Security Department.

To assist with administration tasks for a Head of Aviation Security.

Coordinate with Aviation Security Divisions: Operations, Quality Assurance, Investigation, Standard, and Training, related to the database in their duties.

Organize Purchasing Orders and Purchasing Requisitions for all Divisions in the Aviation Security Department.

To manage the Cash Advance processes for the Aviation Security Department.

To assist in Aviation Security personnel duty travel process: flight, accommodation, and ground transportation.

To help with budget monitoring for the Aviation Security Department.

Role Duties

• Follow working procedures and ensure SOPs compliance.

• Maintain good governance at all times of administration processes.

• Support the Company Security programs.

• Maintain the Company’s standards as an Allstars.

Traits

• Possess personal traits: honest, friendly, mature, humble, meticulous; self-starter; able to perform under pressure in a challenging environment.

• High comfort level working in a diverse environment.

• Able to maintain high confidentiality, tactfulness, and discretion when dealing with people.

• Possess good interpersonal and communication skills to collaborate effectively with internal and external customers.

• High level of security awareness.

• Able to make administrative/procedural decisions and judgments.

• No criminal records.

Merits

Minimum working experience:

• Minimum of two years of working experience in the Security field or equivalent (external or internal).

Education:

• Minimum diploma in any related field, or from a fresh graduate education.

• Has experience in Aviation Security roles.

Professional qualifications:

• Have a Valid License (SKP) and Basic Aviation Security approved by DGCA.

• Excellent computer skills and proficiency in Word, Excel, and PowerPoint.

Training required for the position (if any):

• Modern Office Administration.

• Security Management System.

• Basic Aviation Security.