Office Admin Executive

Admin Executive role is to provide comprehensive support in managing and coordinating corporate documents and office general affairs. This position involves close collaboration with the Client Servicing Team, Finance, and Admin Manager to ensure all terms and conditions are thoroughly reviewed and agreed upon.

Responsibility:

1. To supervise local administrative staff including office assistants and executives in administrative functions to ensure efficiency and meeting of deadlines.
2. Responsible to manage the office administration, understand all purchase orders, stock control, office equipment specifications and features, replenishment, forecasting amongst other administrative duties.
3. Review and innovate an efficient and effective administration system and office procedure.
4. Responsible for administrative documentation control with coverage of contracts, agreements, and correspondences with regards to office administration.
5. Manage travel desk responsibilities, including flight and hotel bookings.
6. Negotiate with suppliers on an ongoing basis to ensure the company’s best interest is not compromised for all purchases made.
7. Monitor and manage inventory levels of pantry supplies.
8. Manage and process payments for utilities, including electricity, telephone, internet, and courier services.
9. Monitor and replenish stock of office supplies, including stationery and consumables.
10. Participate actively in management meetings and provide solutions in relation to projects and office administration in every possible way.
11. Monitor the work of office cleaning staff, ensuring cleanliness standards are met.

Requirement:

1. Minimum Bachelor Degree from any major.
2. Minimum of 1 year experience as an admin staff, office assistant, or any secretarial role; fresh graduates are welcome.
3. Proficiency in English for business communication.
4. Advanced skills in Ms. Office tools (Word, Excel, PowerPoint) and internet functions.
5. Strong attention to detail and a meticulous approach to tasks.
6. Highly organized and capable of managing multiple tasks simultaneously.