IT PROJECT COORDINATOR / CHANGI / MON - FRI / UP TO $5K

Role: (Senior) IT Project Coordinator and Crewing Executive

Duration: 12 months (renewable)

Hours: Mon - Fri, 9am - 6pm

Location: Changi Business Park

Salary: Up to 3.8k (Junior) Up to $5k (Senior)

General Responsibilities:

• Maintain and update the Resource Allocation Calendar, factoring in project timelines, internal resource needs, Timesheets and leave schedules.
• Track and provide updates on Time Off In Lieu (TOIL) entitlements for crew personnel on a monthly basis.
• Maintain an updated resource database on Excel and internal systems, including both in-house and freelance professionals, covering roles, technical expertise, performance metrics, rate structures, responsiveness, and reliability.
• Perform other ad-hoc IT resource coordination tasks as required.

Project Coordination Responsibilities:

• Gather project requirements, including project location, required roles, duration, freelance rates, and any additional specifications.
• Work closely with project and technical managers to assess skillset requirements and ensure appropriate IT and broadcast personnel assignments.
• Schedule and assign project teams, optimizing the use of in-house and freelance professionals.
• For freelancers: Negotiate fees, manage contracts, ensure compliance with company policies, and set clear expectations.
• Arrange and oversee logistics, including per diems, visa applications, travel arrangements, accommodations, and transportation.
• Develop contingency plans to mitigate unexpected disruptions, such as last-minute cancellations or resource shortages.
• Act as the main point of contact for resource-related communications, including logistical support and personnel welfare.
• Assist in backfill of engineers due to emergencies or unforeseen circumstances.
• Support project closeout activities, including workforce performance evaluation, project documentation, and final reporting.
• Integrate performance evaluation data into the resource management database to enhance future workforce planning.
• Analyze project financials, including freelancer fees, logistics costs, and per diems, and report irregularities or cost overruns to management.
• Verify and process freelancer invoices for accurate billing and reconciliation.
• Assist in processing reimbursements for in-house personnel on project-related expenses.

Position Requirements:

• A qualification in Information Technology, Business, Project Management, Broadcast or a related field.
• Minimum of 2 years’ experience in resource coordination, project planning, or workforce management (preferably in IT, technical services, or media industries).
• Strong client relationship and stakeholder management skills.
• Excellent organizational, communication, and project management abilities.
• Ability to multi-task in a fast-paced and high-performance environment.
• High attention to detail, especially in scheduling, financial tracking, and contract management.
• Strong negotiation and problem-solving skills.
• Proficiency in Microsoft Office Suite, with intermediate to advanced Excel skills (e.g., Pivot Tables, VLOOKUP, and financial reporting).
• Familiar with technical resource management, preferably within the IT, broadcasting, or technical services industries.

We regret to inform you that only shortlisted candidates will be notified.