HR Operations - HR CoE (Contract-based)

Shopee

Daerah Khusus Ibukota Jakarta

IDR 30,000,000 - 50,000,000

Job description

Job Description

Onboarding

Coordinate and provide assistance to new hires including pre-onboarding, onboarding, post-onboarding, payroll, near contract end, and exit to help them during their working period.
Liaise with regional, IT, and Office Management to ensure the new hires get a business email and asset as needed.
Check and compile new hire personal info (including bank account number, status, and any details) on HRIS and master data to ensure valid information on the system.
Check the new hire data update to know if there is any changes in new hires for next week.

Administration

Check the request created for the vendor and the distribution of the formalities letter as the requester needs as soon as possible (Visa, KPR etc.) to support the employee’s need.
Check the creation of proper documentation letter number in order to ensure every document is properly maintained.
Liaise with the vendor in providing documents needed to apply and submit formalities letter.
Check the attendance data update from manual CSV to ensure the valid information of attendance data.
Check the administration data update (including attendance of employee, leave and approval/rejection of leave) to record the valid attendance information.
Check the compilation and follow up of all Off in Lieu forms proposed every 2 weeks, in order to ensure off in lieu proposed are valid.
Calculate and convert the standby worth, in order to determine the number of days off.
Check the Off in Lieu report to divide into teams as per reporting manager, in order to provide the required information for team managers.
Check the addition of the marriage leave, compassionate, maternity leave and ops ROO/off in lieu and compile to ensure the data is valid and aligned to requirements.

Adhoc

Send data to the requester to provide accurate information to another employee.
Create, stamp, and send movement letter to employee who is moving from a different office to provide documentation evidence.

Requirements

Bachelor's degree from any major, fresh graduates are welcome to apply.
Minimum internship experience required.
Knowledge of data entry is a plus.
Knowledge of Human Resources Information Systems and database maintenance basic concept.
Ability to demonstrate attention to detail and problem-solving skill.
Get-things-done attitude, proactive, and takes initiative in seeing tasks to completion.
Willing to commute to Dunex, Sunter, and Gama Tower.