Facility Coordinator

Responsibilities

Soft Services:

• Cleaning services
• Handyman services / minor repair
• Indoor Plants
• Mailroom services
• Pest control
• Periodical cleaning (carpet shampooing, chair upholstery & fabric partition cleaning, hard floor scrubbing)

Hard Services & Safety:

• PPM 52W – setup, manage, and coordinate for the plan and execution (HVAC, lighting and Electrical Panel)
• Office health and safety checking (Fire Extinguisher, Emergency doors, emergency light, exit sign, evacuation route, lighting, etc)
• Response to environment & safety issues to be informed to client and providing action plan

Requirements:

• Manage temporary access badge
• Manage help desk (Work Order, and provide trending report)
• Finance (AR process, AP process, Budgeting, Accruals, and Reporting)
• Operation (daily site walkaround, office & pantry supplies management, handling complaints, event management, tracking inbound and outgoing mail, food and drink arrangement for meetings, etc)
• Reporting (preparing daily, weekly, MMR, and QBR)
• Prepare monthly report and present to client
• Liaison with workplace provisioning staff in relation to churn coordination, assisting with tasks related to facilities management
• Liaise with Site security, including guard services and access control systems
• Landlord coordination - Liaise with Building management for work permits & schedule PPM
• Vendor Management (sourcing and negotiation)
• Ensure proper documentation to be “Audit Ready”