Executive Support & Administration Officer

Executive Support & Administration Officer

• Performing secretarial and administrative duties
• Typing, formatting, and editing reports, documents, and presentations
• Entering data, maintaining databases, and keeping records
• Liaising with internal departments, answering calls, and making travel arrangements
• Managing internal and external correspondence on behalf of senior management
• Scheduling appointments, maintaining an events calendar, and sending reminders
• Copying and scanning documents, as well as taking notes
• Preparing facilities for scheduled events and arranging refreshments, if required
• Ordering office supplies and replacements, as well as managing mail and courier services
• Observing best business practices and etiquette
• Other duties may be assigned

Requirements:

• Diploma or bachelor’s degree in any major
• 1 year of experience as a personal assistant would be advantageous
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint
• Advanced typing, note-taking, record keeping, and organizational skills
• Ability to manage internal and external correspondence
• Proficiency in appointment scheduling software