Executive Assistant to CEO (Remote)

Position Overview:
Pegasuss Media & Logistics seeks an accomplished Remote Executive Assistant to support our CEO and executive team. This role requires strong time management, the ability to manage multiple priorities seamlessly, and excellent communication skills for handling executive operations.

Key Responsibilities:

1. Calendar Management: Coordinate the CEO’s schedule, anticipate conflicts, and keep priorities aligned.
2. Communication Expertise: Serve as the CEO’s primary contact, screen messages, draft clear, polished correspondence, and articulate well in written and spoken English.
3. Travel & Event Planning: Arrange complex travel itineraries and organize events with precision.
4. Meeting Prep & Follow-Up: Prepare agendas, capture action items, and ensure follow-up on key tasks.
5. Document & Project Management: Maintain accurate records, manage timelines, and assist with project execution.
6. Financial Oversight: Manage expense reports, monitor budgets, and handle invoicing.
7. Relationship Building: Foster connections with clients, vendors, and internal teams remotely.
8. Virtual Office Support: Oversee virtual office functions and assist with onboarding new hires.

Requirements:

1. Education: Bachelor’s degree in Business Administration or a related field.
2. Age: 28-40 years.
3. Experience: At least 7 years in executive support, preferably in a remote setting.
4. Skills: Exceptional written and spoken English, strong IT skills (Microsoft Office, communication tools), outstanding time management, and multitasking abilities.
5. Qualities: Proactive, organized, and highly reliable in managing diverse responsibilities.