EXECUTIVE ASSISTANT - OPERATIONS & PR

Job Responsibilities:

1. Responsible as personal assistant to General Manager / Director in terms of Operations and Public Relations.
2. Act as company representative with external parties by representing and attending management meetings with clients.
3. Liaise with internal departments to ensure completion of instructions, policies, and regulations decided by General Manager / Director.
4. Assist in various internal and external general operations duties, marketing communication, and related administrative tasks including agreements with clients, organizing files, preparing documents, and handling correspondence with strict confidence.
5. Create, organize, and ensure the management meeting schedule is effective and well-organized, resulting in minutes of meetings.
6. Organize office administrative needs and activities such as company events.
7. Have knowledge about general operations and public relations.
8. Have good communication and presentation skills.
9. Detail-oriented and multitasking.
10. Prepare routine weekly and monthly reports.
11. Maintain a good and active relationship with General Manager / Director.

Requirements:

1. Age max 35 years old with an attractive personality.
2. Able to maintain a good and tidy appearance.
3. Bachelor's degree in Communication, Public Relations, Business Administration, or related field.
4. Minimum of 3 years working experience as Executive Assistant, Personal Assistant, Corporate Secretary, Operations and PR Manager, or in similar roles.
5. Exceptional organizational, communication, time-management, and leadership skills.
6. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), various social media platforms, and other relevant tools.
7. Able to handle sensitive information with discretion and maintain confidentiality.
8. Positive mindset, energetic, eager to grow in the profession, self-motivated, and passionate.
9. Detail-oriented, initiative, multitasking, and high sense of responsibility.
10. Strong data analysis and logical thinking abilities.
11. Willing to work in Alam Sutera, Tangerang Selatan, and travel occasionally.