Estate Office & Operations Associate

Company Description

About Grab and Our Workplace

Grab is Southeast Asia's leading superapp. From getting your favourite meals delivered to helping you manage your finances and getting around town hassle-free, we've got your back with everything. In Grab, purpose gives us joy and habits build excellence, while harnessing the power of Technology and AI to deliver the mission of driving Southeast Asia forward by economically empowering everyone, with heart, hunger, honour, and humility.

Job Description

Get to Know the Team

We are dedicated to overseeing the real estate, facilities management, security, and safety of Grab's premises and employees. As a small yet dynamic team, we kaizen in exploring ways to enhance our operations and with speed.

In our role within real estate and facilities management, we collaborate with our stakeholders to empower their success. We are committed to upholding our 4H values while ensuring value for Grab and our partners.

Get to Know the Role

The ID Rental Estate & Operations Associate will manage the daily operations and maintenance of rental estate facilities and vehicle pools. You will ensure the smooth functioning of all estate-related activities, including facility management, procurement, budget control, and compliance with company policies. Reporting to the manager, you will be based in our BSD office. We may ask you for occasional travel to several facility locations across Indonesia.

The Critical Tasks You Will Perform

Facility Management

1. Oversee maintenance and operations of rental estate facilities, including offices and vehicle pools.
2. Manage estate service partners to ensure compliance with service contracts.
3. Ensure facilities meet safety and operational standards.
4. Coordinate with vendors for maintenance and renovation projects.
5. Monitor project timelines and ensure task completion.
6. Prepare and submit reports and documentation.

General Affairs

1. Oversee administrative tasks like managing office supplies and pantry needs.
2. Be a PIC/Event Organizer for pool activities.
3. Coordinate with procurement for office supplies and facility items.
4. Handle tenant management, including rental payments and concerns.
5. Manage petty cash and utility payments.
6. Review stock take of salvage and assets.

Qualifications

What Essential Skills You Will Need

1. Bachelor's degree in Facility Management or a related field.
2. Minimum of 2 years of experience in facility management or operations.
3. Experience managing large-scale facility operations.
4. Knowledge of procurement processes.
5. Familiarity with safety, security, and compliance regulations.
6. History of working effectively with stakeholders across all levels within or outside of the organization.
7. Sound technical skillset able to perform hands-on troubleshooting and make recommendations.

Additional Information

Life at Grab

We care about your well-being at Grab, here are some of the global benefits we offer:

1. We have your back with Term Life Insurance and comprehensive Medical Insurance.
2. With GrabFlex, create a benefits package that suits your needs and aspirations.
3. Celebrate moments that matter in life with loved ones through Parental and Birthday leave, and give back to your communities through Love-all-Serve-all (LASA) volunteering leave.
4. We have a confidential Grabber Assistance Programme to guide and uplift you and your loved ones through life's challenges.
5. Balancing personal commitments and life's demands are made easier with our FlexWork arrangements such as differentiated hours.

What We Stand For At Grab

We are committed to building an inclusive and equitable workplace that provides equal opportunity for Grabbers to grow and perform at their best. We consider all candidates fairly and equally regardless of nationality, ethnicity, race, religion, age, gender, family commitments, physical and mental impairments or disabilities, and other attributes that make them unique.