Finance Account Payable

Job Description:

1. Prepare and submit customer invoices
2. Code, post and receipt payments
3. Prepare and coordinate deposit activities
4. Perform all necessary account, bank and other reconciliations
5. Monitor customer accounts for non-payment and delayed payment
6. Generate and review age analysis to ensure compliance
7. Maintain accounts receivable customer files and records
8. Develop a recovery system and initiate collection efforts
9. Check, verify and process invoices - Review all invoices for appropriate documentation and approval prior to payment
10. Prepare payments for signature
11. Sort, code and enter accounts payable data
12. Analyze discrepancies and unpaid invoices
13. Update, verify and maintain accounting journals and ledgers and other financial records
14. Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements
15. Assist in month end reporting procedures
16. Find and use accounting data to resolve accounting problems and discrepancies
17. Handle petty cash
18. Assist with employee expense reports
19. Perform general administrative tasks, maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
20. Liaise with other departments/customers/vendors/auditors/tax
21. Assist with other projects as needed

Minimum Qualifications:

1. Must be well organized and a self-starter
2. Must be able to follow standard filing procedures
3. Detail oriented, professional attitude, reliable
4. Proficient in Excel and Word
5. Possess strong organizational and time management skills
6. Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
7. Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
8. Ability to communicate effectively verbally and in writing
9. Ability to interact with employees and vendors in a professional manner
10. Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
11. Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately