Corporate Receptionist

***This position is located in our North Vancouver office ***

This year, Hatfield is proud to celebrate 50 years of serving our clients and our community! We have been recognized as one of BC’s Top Employers (2024) and Canada’s Top Small and Medium Employers (2024). With 250 team members and growing, Hatfield provides high-quality environmental and social services for private and public sector clients around the world. When you join Hatfield, you choose a career that makes a difference in the lives of all those who share our planet.

Hatfield is seeking a Corporate Receptionist to join our North Vancouver office. The ideal candidate will be highly organized and have excellent communication skills. As the first point of contact for our organization, the Receptionist plays a vital role in providing exceptional customer service and ensuring the smooth operation of the office. This is a full-time, in-office, Monday to Friday position from 8:00 am – 4:30 pm.

Responsibilities:

• Answer phones and welcome visitors and guests with a positive and professional demeanour.
• Manage incoming and outgoing mail and packages, including signing for deliveries and ensuring they reach the correct recipients.
• Schedule and coordinate meetings, boardrooms and assist with catering requests.
• Monitor the company’s general inbox and reroute email to appropriate staff.
• Provide light support to the accounting team, such as accounts payable and receivable data entry and sending collection emails.
• Help manage the office petty cash fund.
• Purchase office, stationery and kitchen supplies.
• Maintain the cleanliness of the kitchen and reception area.
• Assist with filing, photocopying and other administrative tasks that arise.

Qualifications:

• An office administration diploma or an equivalent combination of education and relevant work experience.
• A minimum of 5 years experience working at a professional services or consulting firm.
• Strong proficiency in Microsoft Office Suite and SharePoint.
• General understanding of accounts payables and receivables.
• Commitment to providing excellent customer service.
• Excellent English communication skills, both verbal and written.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality of information and exercise discretion.
• Problem-solving abilities with the ability to identify solutions.
• A self-starter with a “can-do” attitude.

Benefits:

• Friendly and down-to-earth work culture
• Matching group retirement plan
• Competitive vacation and special leave

Hatfield is committed to employment equity and workplace diversity. We strive for equity, inclusiveness, and diversity, irrespective of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, or disability.

Hatfield acknowledges that our offices are located on the traditional and unceded territories of Indigenous Peoples. We also recognize and acknowledge the rights, cultures, interests, and aspirations of the many other Indigenous Peoples who have lived since time immemorial in the places we live and work. Hatfield is committed to building an inclusive workforce that is representative of the populations we serve, and to provide and support career opportunities for Indigenous Peoples. We warmly invite all Indigenous Peoples to apply.

To apply, please submit your CV in confidence through the online form or email:*******@hatfieldgroup.catsone.com. Please indicate “Corporate Receptionist” in your subject line. Only short-listed candidates will be contacted.

Salary range is $53k-65k. We extend an invitation to applicants of all levels to submit their candidacy for this role. Please be advised, that in the course of our assessment of your qualifications, we retain the right to adjust the seniority classification of the position accordingly.

Please note that we will only consider candidates who are authorized to work in Canada at the time of application. Proof of eligibility to work in Canada may be required prior to employment.