Assistant HR Manager

Consulting & Generalist HR (Human Resources & Recruitment)

Full time

CHC is looking for an energetic professional to join the HR team in Medan, Sumatera Utara as Assistant HR Manager. This role requires a candidate with strong experience in Industrial Relation and Training in a factory environment. To succeed in this role you will be well organized and enjoy the challenges of supporting an office of diverse people.

Who is PT Collins Higgins Commodities?

PT. Collins Higgins Commodities (CHC) applies a science-based approach to its commercial and commodity sourcing activities. CHC was registered as a PMA in 2014 and has grown over the years to a team of over 40.

Our activities range from research to social impact, agriculture commodities sourcing and export. We source spices primarily from Sumatra. We are pioneers of sustainable and traceable sourcing. We engage with the communities we rely on and work in by delivering financial and business skills through our Women’s Empowerment projects.

As a company, CHC aims to be an employer of choice. We want to find the right people and then work together to create pathways within the company for them to grow.

Position Summary

The Assistant HR Manager’s responsibilities cover HR, Compliance and General Affairs. On the HR side, they include managing the recruitment process, onboarding new employees, employee relations, training & development and talent management. On the Compliance & General Affairs side, they include supporting the factory to comply with regulations that relate to HR, facilities management, business travel arrangements, and procurement.

Roles and Responsibilities

HUMAN RESOURCES

• Represent the company culture to staff and labour
• Recruitment for daily labour and support staff
• Training and induction for factory staff and labour
• Record keeping for training and induction
• Responsible for salary and attendance paperwork for the labour
• Monitor attendance of labour and staff
• Help the Factory Managers develop and manage a work schedule for the labour to comply with government regulation
• Mentor and guide the Factory Managers in HR and people management skills
• Staff document collection, HR data update, onboarding arrangement and Exit Clearance
• Leave record recording, reporting & monthly reminder for location office
• Manage Employee Relations and Industrial Relations for location office

COMPLIANCE & GENERAL AFFAIRS

• Identify potential areas of compliance vulnerability and risk with respect to HR; develop corrective action plans for resolution.
• Support the factory to comply with guidelines and SOPs that relate to HR
• Develop policies and procedures for the company’s HR and its related activities to prevent illegal, unethical, or improper conduct
• Support the factory teams as requested in activities and where appropriate.

Reporting

• This position reports to HR Manager

Skills and Requirements

Requirements

• At least 3 years of experience in the HR Supervisor Level with minimum 1 year in a factory
• Strong oral and written communication skills in English
• Understand the current labour laws and understand the industrial relations process
• Experience in handling daily labour
• Experience in handling industrial relation
• Experience in handling employee training and development
• Ability to enforce the application of policies and procedures
• Ability to work in a multicultural and interdisciplinary working environment
• An exceptional level of organization, multi-tasking and problem solving
• Proficient in Microsoft Office and Google Suite of applications (desirable)
• Ability to maintain confidentiality and integrity
• Background in a manufacturing (factory)