Administration Support Staff / Admin Staff

Administration Support Staff / Admin Staff

• Minimum 1 year working at the same position
• Maximum 30 years old
• Preferably have experience working at Manning Agency
• Detail oriented person
• Having good communication skills
• Strong analytic skills
• Knowledge of scanning and administration related tasks
• Understanding of Ms. Office, JPEG, PDF, and others
• Willing to work extra hours and on weekends as per company needs

Job Description:

• Encodes and scans crew documents based on the Document Checklist.
• Handles quality control of scanned documents before uploading them in the system. Upgrades and enhances scanned documents for better quality.
• Ensures that scanned documents can be viewed using the website.
• Performs responsibilities identified in the Quality Management System.
• Assists in checking the completeness and validity of crew documents. Prepares Medical Referral and monitors and encodes the status.
• Assists in the processing of crew documents and coordinates closely with Documentation to ensure that the deployment timetable is met. Advises the Fleet Manager and the Fleet Head on progress and other relevant matters.
• Provides administrative support to the Fleet such as maintenance and safekeeping of files, encoding, preparing requisition of supplies, processing reimbursement of crew payments and standby pay/leave pay of crew, as applicable.
• Escalates major issues and concerns to the Immediate Superior.