Accounts Executive and Office Administrator

Accounts Executive and Office Administrator

Responsible for performing a full set of accounting duties for a few small sets of company accounts, ensuring that the records are maintained in accordance with Financial Reporting Standards.

Requires handling accounts and office administration roles such as:

• Preparation of company monthly tax reports such as VAT, PPH 21, PPH 23, etc.
• Responsible for monthly accounts closing and reporting including Bank Reconciliation, P&L Statement, and Balance Sheet.
• Liaise with auditors on queries regarding yearly company audits.
• Perform any other additional duties assigned by the team leader on an ad-hoc basis.
• Check invoice verification to ensure purchase processes comply with policies and procedures.
• Prepare and issue cheques for vendors.
• Perform reconciliation of vendor statements and liaise with vendors on payment issues.
• Ensure proper filing of invoices and documents.
• Maintain detailed and organized company records, prepare corporate communications, and ensure compliance with corporate laws and regulations.
• Manage day-to-day secretarial support and administrative work.
• Records and expenses management: proper filing of records, reports, and processing expense claims.
• Provide administrative support to the Director.
• Assist in undertaking ad-hoc assignments as required.

Key Attributes

• Professional speaking and writing in English is mandatory.
• Diploma in Accounting or related accounting qualifications.
• Minimum 4-5 years of relevant accounting experience.
• Ability to manage multiple accounts while seeking new opportunities.
• A self-starter who can plan, organize, and take initiative to meet job objectives and deadlines independently.
• Can-do attitude, driven and passionate about work.
• Close attention to detail and problem-solving skills resulting in a significant reduction in transaction issues.
• Ability to establish good working relationships with diverse stakeholders.
• Attention to detail coupled with strong organizational skills ensures a streamlined and efficient process.
• Ability to maintain precise records and proficiency in various accounting applications.
• Work well in a team, with a high degree of responsibility.
• Work well under pressure and react flexibly to changes in business needs.
• Knowledge of QuickBooks and Jurnal.id accounting software will be an added advantage.
• Well-versed in MS Office, especially MS Excel, PowerPoint, and Word.
• Employment time can be part-time/full-time.