Workforce Systems Improvement Administrator

Job Summary

Do you have a passion for data and are a good communicator with the ability to identify improvements? This role is for you! Working for University Hospitals Dorset, you will have the opportunity to create an improved user experience, enhance data quality, and consider automation opportunities.

Key Responsibilities

• Manage and analyze large volumes of data and report findings clearly and concisely to stakeholders.
• Provide recommendations that are clear and easy to understand by stakeholders.
• Manage queries into the workforce team, identifying problems and finding resolutions.
• Review and update data sets within systems.

As part of this role, you will need to communicate with individuals at all levels across the trust to influence and persuade them to utilize workforce systems to their full potential.

Ideal Candidate
The ideal candidate will have detailed knowledge of NHS Electronic Staff Records and rostering systems.

Base Location: Yeomans House, Yeomans Way
Interview Date: TBC

Main Duties of the Job
To understand the role in more detail, please read the full job description and person specification documents which are attached to this advert.

About Us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD is investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
Please note: If the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions.

Date Posted: 09 April 2025
Pay Scheme: Agenda for Change
Band: Band 4
Salary: £26,530 to £29,114 a year per annum pro rata
Contract: Permanent
Working Pattern: Part-time
Reference Number: 153-CO04337-A
Job Locations: Yeomans Way, Bournemouth, BH8 0BJ

Job Description
Job Responsibilities
To understand the role in more detail, please read the full job description and person specification documents which are attached to this advert.

Person Specification
Experience
Essential:

• Experience working within an NHS HR/IT setting.
• Experienced at negotiating and persuading others.
• Ability to work under pressure with changing and conflicting priorities.

Desirable:

• Experience in carrying out a dual role with conflicting priorities.

Technical Skills Competencies
Essential:

• Experience of working effectively in a team and individually, with the ability to interchange the approach as required.
• Good verbal and written communication skills with the ability to liaise effectively with all levels of staff.
• Detailed knowledge of ESR and other HR systems as required.

Desirable:

• Full understanding of ESR system.

Knowledge
Essential:

• Demonstrable knowledge of Microsoft Office.

Desirable:

• Knowledge of computerized staff record systems.
• Understanding of workforce processes.

Other Requirements Specific to the Role
Essential:

• Self-motivated.
• Excellent team worker demonstrating respect and value for others.
• Flexible approach to work.

Personal Attributes
Essential:

• Proven track record of effective prioritization and organization of tasks.

Qualifications
Essential:

• HR or IT qualification e.g., Foundation Certificate in HRM/Diploma or equivalent experience.

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Details
Employer Name: University Hospitals Dorset NHS Foundation Trust
Address: Yeomans Way, Bournemouth, BH8 0BJ
Employer's Website: https://www.uhd.nhs.uk/careers