Visual Merchandising Administrator , London

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job description

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Client:

Ralph Lauren

Location:

London, United Kingdom

Job Category:

Retail

EU work permit required:

Yes

Job Reference:

c94efd4e5c6d

Job Views:

3

Posted:

18.04.2025

Expiry Date:

02.06.2025

Job Description:

Position Overview:

Provide operational & financial support for the Brand Image team London, across a spectrum of administrative functions & workstreams. Support & deliver departmental business goals aligned with Brand Image roadmap.

Seasonal Planning & Coordination:

1. Participate in seasonal planning meetings with BI UK Lead and team to understand needs/requirements specific to the projects to facilitate them.
2. Manage calendar of window and interior installations based on product deliveries and business priorities.
3. Coordinate logistics, resources, and external vendors for window and interior installations.
4. Support vendor, sample & prop sourcing as well as manage vendor communications.
5. Manage seasonal budgets for regional interiors, windows, and team’s T&E.
6. Maintain financial trackers up to date and ensure timely PO processing/invoicing.
7. Participate in monthly meetings with BI Operations/Finance EMEA to update them on needs and expenditure. Flag any potential overspends and action plans. Support in the monthly/quarterly/annual creative forecasts.
8. Handle P-Card management for Brand Image team.

Administrative Operations & Communication:

1. Touch base with regional Lead/team weekly to review planning and progress, update calendars and trackers accordingly.
2. Provide responsive communication and support to team needs.
3. Serve as key contact for AIRSEA PACKING and Supply Chain team, arranging all transport needs and keeping them within budget.
4. Act as YOOBIC and ARIBA superuser. Manage vendor setup and invoice processing.
5. Organize the administration of department meetings, preparing documents, inspirational boards and sharing notes/key action points with team.
6. Ensure weekly uploading of store recaps. Help collate images for business presentations when needed.

Manage a running “wish list” of store needs for the region.

Experience, Skills & Knowledge:

1. 5 strategic cycle administration in fast-paced retail/creative environment.
2. Strong project and budget management capabilities.
3. Excellent organizational and prioritization skills.
4. Proficiency in Microsoft Office suite. Knowledge of Photoshop/InDesign (advantageous).
5. Written and verbal communication abilities.
6. Capacity to analyse current practices and recommend more efficient ways of working.

Personal Qualities:

1. Proactive, can-do, solution-oriented mindset.
2. Strong analytical and problem-solving abilities.
3. Creative eye and attention to detail.
4. Excellent interpersonal skills.
5. Ability to work independently and as part of a team.
6. Passion and affinity for the Ralph Lauren brand.