Vice President Finance

POSITION SUMMARY

Are you interested in joining a small and growing, nimble and effective conservation organization with great people? We have done all the hard work of converting the finance function from a paper-based system using antiquated software to one that is fully electronic and secure. We are on NetSuite and have a stellar team of three professionals who drive the smooth functioning of our organization.

We have had part-time CFOs during this transition, and now know we need a full-time Vice President (VP) of Finance to partner with the President to take our organization to the next level. This hands-on strategic advisory position will lead the organization in budgeting, reporting, and auditing. The VP of Finance provides analysis to inform decision-making for the President, Board of Directors, and the leadership team. This person must be willing to dig into NetSuite to analyze trends, run the budgeting process for the organization, and most of all exhibit an ability to think strategically, and be a thought partner with the President.

The VP of Finance will work with senior leadership to produce annual budgets and quarterly forecasts, communicate financial information throughout the organization, including the Trustee finance committee, work with the Trustee investment committee to ensure Manomet’s financial advisors perform according to expectations, and ensure outstanding financial processes and procedures. Success will be measured by enhancing staff and board confidence through timely, precise financial reporting and analysis supporting Manomet’s conservation programs.

Additionally, as an experienced financial leader focused on governance best practices, the VP of Finance provides strategic insights, unlocking growth and capacity for the institution and shaping fiscal management and decision-making for a highly respected and fast-growing conservation organization.

This position is located in Plymouth, MA with a hybrid work arrangement possible.

ABOUT MANOMET:

Manomet is a 501(c)(3) organization that empowers stakeholders through science and works with partners to make a world where ecosystems and human communities thrive. Since Manomet’s beginnings as a bird banding operation in 1969, its science and research have expanded to focus on ecosystem management and resilience, shorebird conservation, and educating tomorrow’s leaders about the importance of the natural world. Workplace diversity, science, and climate change are the fundamental principles driving Manomet’s work today.

ESSENTIAL JOB FUNCTIONS

1. Strategic Leadership Key Responsibilities:
2. Develop financial reports for the Board and recommend enhanced financial reporting structures for efficiency and accuracy.
3. Review cost allocation across the organization and determine if adjustments should be made to position Manomet in a more competitive light.
4. Review fringe and indirect cost allocation and treatment across the organization and ensure procedures are optimized.
5. Work with the President to understand the system of endowment allocation and recommend adjustments.
6. Lead and manage the finance team and improve, where necessary, the finance team culture to drive employee growth.
7. Review financial policies and procedures annually and develop new ones as needed.
8. Perform tasks as directed by the President.

1. Financial Planning and Analysis:
2. Obtain working knowledge of NetSuite to understand account structure, reporting capabilities and transaction processing.
3. Partner with program VPs to develop annual budget forecasts and monitor actual performance vs. budget.
4. Review budget projections quarterly across the organization.
5. Lead organization-wide financial planning and analysis resulting in accurate and timely budgets and forecasts.
6. Present financial reports at finance committee and board meetings to prompt informed organizational governance.
7. Identify process and operational improvement opportunities through financial analysis.
8. Make recommendations for financial systems and reporting tools that improve efficiency.
9. Institute rolling forecasts to monitor progress towards budget targets.
10. Calculate monthly financial forecasts to project cash flow needs proactively.
11. Oversee investment statements and work with the investment committee to ensure goals are being met by financial managers.
12. Prepare a financial plan to determine how the organization should pay for a major capital project at HQ to begin around 2026.
13. Prepare loan requests for HQ capital project if financing is needed.

1. Financial Reporting and Controls:
2. Review and refine the process for major capital decisions, including precise project evaluation criteria.
3. Review and provide oversight on contract/grant management and reporting including approving grant budgets, reviewing restricted funding releases and billing aligned to grant calendars and deadlines.
4. Set key performance indicators (KPIs) and manage/develop accounting team members to improve timeliness and accuracy.
5. Coach accounting staff on technical skills and best practices to enhance individual development as needed.
6. Deliver accurate, clearly presented financial reporting to leadership and external stakeholders.
7. Manage audits, ensuring financial records meet accounting standards and identify areas for improvement.
8. Prepare and submit timely filings to maintain budgetary compliance and good standing.
9. Refine processes for monthly financial closes that reduce days to completion.
10. Ensure cash accounts are reconciled, and development and program records are reconciled with financial records.
11. Deliver reports to the President monthly to enhance visibility into budget vs actuals.
12. Oversee cash management and other treasury functions.

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

1. Master’s degree in relevant field of study/MBA preferred.
2. Minimum of 15 years of experience in the financial industry; non-profit experience preferred.
3. Experience managing an endowment strongly preferred.
4. Experience with investment portfolio strongly preferred.
5. Knowledge of principles and practices of public and contract administration, including contractual agreements, budgeting, contract administration, and fiscal management.
6. Strong communicator, able to effectively partner with others to ensure the Planning and Reporting team is meeting the needs of the organization.
7. Demonstrated experience creating and streamlining financial reporting, which has resulted in increased efficiency and the availability of useful financial information for organizational decision-making.
8. Strong acumen in maintaining accurate financial records and preparing clear and accurate reports for operational use.
9. 10 years of experience in a leadership position within a $5M+ organization.
10. Must have a reliable method of transportation and a valid driver’s license.
11. Must successfully pass a background check.

WORKING CONDITIONS/PHYSICAL DEMANDS

1. Some travel may be required. Travel is reimbursed.
2. Normal office business environment.
3. Close work (paperwork, visual examination).
4. Occasionally walking up and down stairs, standing, and bending.
5. Ability to sit at a computer for long periods.
6. Hybrid remote work is possible.

SALARY RANGE: $140,000 - $185,000

Compensation commensurate with experience. Manomet offers excellent benefits including health insurance, dental, 403b match, life insurance, and several other benefits.

HOW TO APPLY:

Please email a resume and cover letter to jobs@manomet.org by March 25^th, 2025; Please reference the job title in the subject line.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

Manomet provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.