Validation Office / Team Leader

Aneurin Bevan University Health Board

About
Aneurin Bevan University Health Board is the operational name of Aneurin Bevan University Local Health Board. The Health Board was established on the 1st October 2009 and covers the areas of Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys.
As an Employer, we are adaptable, agile and flexible and can offer variations to working practices in line with our Agile Hybrid Framework and Home Working Policy. The Health Board employs over 13,000 staff, two thirds of whom are involved in direct patient care. There are more than 250 consultants in a total of over 1000 hospital and general practice doctors, 6,000 nurses, midwives, allied professionals and community workers. The Health Board is led by the Chairman, non-executive directors, the Chief Executive and other executive directors. The Board is supported by the Senior Management Team.

Key details
Location: Royal Gwent Hospital
Address: Cardiff Road, Newport, NP20 2UB
Contract type: Permanent
Hours: Full time - 37.5 hours per week (Possibility of working weekends)
Salary: £26,928 - £29,551 per annum (Yearly, Band 4)
Main area: Gynaecology

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh; any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email. We reserve the right to close this vacancy at any time. Therefore, we encourage early applications to ensure consideration for this post. If you are shortlisted for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Job Overview
We have an exciting opportunity for an enthusiastic and motivated person to work as a Full-time Validation Officer / Team Leader in the newly designed Gynaecology Outpatient Booking POD in the Royal Gwent Hospital, Newport. You will be responsible for the Validation of both RTT and non-RTT waiting lists and its stages for Gynaecology. You will also be responsible for the line management of the outpatient booking clerks. You will need excellent communication skills and be able to work under pressure, have a good knowledge of the RTT rules and be an experienced Welsh PAS user.

Working to the Gynaecology Directorate, you will be well supported and encouraged to develop in this role. This post is for 37.5 hours a week. Welsh and/or English speakers are equally welcome to apply.

Advert
Responsible for validating outpatient, treatment and follow up waiting lists within the Directorate to support the achievement of organisational objectives and key Welsh Government targets. To administratively validate waiting lists of patients with open referral to treatment (RTT) pathways, determine the correct RTT clock status for each and update the UHB system, in order to ensure the RTT position is accurately reported.
Responsible for the line management of the outpatient booking team, managing annual leave and sickness.
To support the Service Administration Manager, liaising with departments involved in providing care and core services to ensure that planned patient treatment progresses smoothly and in a timely manner; supporting performance management and initiatives within the Directorate.

Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work-life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Detailed Job Description And Main Responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting. If you are eligible for the HealthWork in the UKand Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Welsh language skills are desirable.

Person specification
Qualifications And/or Knowledge
Essential criteria

• Educated to NVQ 3 level or equivalent demonstrable knowledge
• Relevant practical experience incorporates the use of WPAS Administration System and Clinical Workstation for recording or validating of clinical activity.
• Previous experience of, or exposure to, validation elements required to maintain accurate patient pathways on Myrddin.

• ECDL
• RTT on-line training
• Other Health Board IT application experience

• Experience of clerical work within NHS environment.
• Experience of working with patient identifiable data.

• Waiting list and booking experience.

• Excellent interpersonal and communication skills
• Able to work independently within guidelines and policies
• Ability to prioritise own workload and to meet deadlines
• Ability to relay information correctly
• Good standard of keyboard skills essential.

Further details / informal visits contact
Name: Sophie Gould
Job title: Assistant Service Manager
Email address: [email protected]
Telephone number: 01633238923