Vacancy for Digital Archives Relocation (DAR) Project Support Officer at Parliamentary Archives

Vacancy for Digital Archives Relocation (DAR) Project Support Officer at Parliamentary Archives

18 August 2024

London, UK

Fixed Term

We are looking for a Digital Archives Relocation (DAR) Project Support Officer to join the Archives Relocation Programme (ARP) at House of Lords. In this role, you will work in an interdisciplinary project team to deliver the digital strand of ARP.

The scope of DAR includes the migration of collections data and digital collections to The National Archives (TNA) systems, the transfer of web archiving collections and functions to TNA, the review and transfer of Parliamentary Archives’ web content, and the establishment of future processes to enable the continuing transfer of digital records from Parliament to TNA.

The post holder will provide project support, including monitoring progress against plans and drafting reports, and providing a secretariat function to meetings, including formal minute-taking. Basic financial tasks such as completing checks on invoices will also be required.

This is an opportunity to work on a hybrid basis depending on business needs.

This is also an exciting opportunity to support a high-profile and complex digital archives project which will future-proof Parliament's digital archives, with many development opportunities based on the candidate’s interest.

You’ll be accountable for:

1. Project planning, monitoring, and reporting: maintaining and monitoring progress and performance against project plan, maintaining RAID (risk, assumptions, issues and dependencies) logs and following-up on actions as needed.
2. Meeting and workshop support: maintaining agendas, minutes and chasing actions for project meetings including managing Jira board and supporting sprint planning sessions and retrospectives. Scheduling project-related meetings and workshops and supporting facilitation.
3. Communications and stakeholder engagement: drafting internal and external project communications, e.g., newsletter, email updates and supporting stakeholder engagement key relationships.
4. Information and Knowledge Management: acting as Record Officer for the project SharePoint site, updating key project documents and managing project information/knowledge.
5. Administrative support: invoice processing and monitoring budgets. Providing general administrative support to the project, and any other duties as appropriate. The role will support other ARP projects and workstreams as required.