Upper GI/Endocrine Speciality PA

Nottingham University Hospitals NHS Trusts

An exciting opportunity has arisen in the Surgery Division to join an established team within the Upper GI & Endocrine Surgery Department as a full time Specialty PA.

Working hours are 8-4 or 9-5 Monday to Friday.

Main Duties of the Job

The successful candidate must have proven secretarial/personal assistant experience. You will be responsible for supporting the Upper GI & Endocrine team.

You will monitor patient investigations and post-op results and work closely with the CNS team and surgeons. You will record and monitor Consultant annual leave and liaise with the relevant departments to ensure activity is cancelled/cross-covered. You will work closely with the Waiting List Coordinator providing cross cover. You must have a good understanding of current NHS targets including 18 week Referral to Treatment and Cancer targets. You will need to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You must be able to forward think and problem solve.

You are an effective communicator and must demonstrate behaviours consistent with the Trust's values. It is essential you have previous recent experience in a secretarial role.

You will need to be confident in speaking to team members, as a large part of this role will involve mentoring staff through general HR related tasks, training, appraisals, and recruitment.

You will work closely with the Endocrine & Upper GI Surgeons in delivering quality care to patients. You will form part of an experienced team and will cross cover colleagues when required to do so.

About Us

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education, and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world-class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian, and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Job Responsibilities

Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

Person Specification

Training and Qualifications

• NVQ level 3 in administration or equivalent.

Experience

• Electronic diary management.
• Experience in minute taking.
• Previous experience of NHS working.
• Knowledge of hospital IT systems.

Communication and Relationship

• Maintain confidentiality, sensitivity, and empathy in communication.
• Must be able to accurately convey information from both verbal and documented reports.

Planning and Organisation

• Ability to organise own work schedule.
• Ability to delegate and organise work for others.
• Work within prescribed deadlines.

Physical Skills

• Frequent use of VDU equipment/sitting at a keyboard.

Analytical and Judgement Skills

• Able to use judgement to make decisions in order to solve problems/enquiries.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Name

Nottingham University Hospitals NHS Trusts