UK Office Administrator

Equisoft; Bath; On-site; GBP 23,000 - 31,000; Part time

Job description

UK Office Administrator

What is Equisoft?

Equisoft is a global provider of digital solutions for insurance and investment, recognised by more than 250 of the world's largest financial institutions. We offer a comprehensive ecosystem of modular solutions that help our clients tackle all the challenges brought by this era of digital disruption. Through its business-focused approach, in-depth industry knowledge, advanced technologies, and multicultural team of experts located in North America, the Caribbean, Latin America, Europe, Africa, Asia, and Australia, Equisoft helps its clients overcome all the challenges of digital transformation.

Why Choose Equisoft?

With 950+ employees, we are a stable organisation that offers career advancement and fosters a stimulating environment. We have built a vibrant local team community where working together in person to share information and build relationships is a key part of our ethos. This role will suit someone who’ll genuinely value spending time in our award-winning central Bath office (complete with free fruit and snacks & a wellbeing room!).

If that’s not enough, then check out these other perks below:

• Hiring Location: UK (Bath office)
  
• The position is fully office based
  
• Part-time role
  
• Number of hours per week: 22.5 (flexibility to work 3 full days or school hours across 5 days per week)
  
• Salary: £23-31k (plus discretionary performance bonus)
  
• Benefits day 1: private medical insurance, life insurance, dental and optical insurance, pension matched contribution, and a range of other benefits
  

Role: The UK Office Administrator reports to the Manager, Facilities and Administration (based in Canada) but will be locally managed by the Products Management Team.

In this role you will ensure the smooth running of the UK Equisoft Bath office. You will be a focal point for the UK teams, working closely with the business and buildings management to make certain that the office environment is ready and fit for use. You will also be instrumental in ensuring that the UK office is a positive and thriving place to work, helping with running socials and adding an element of human care to the workplace.

This is an excellent opportunity for someone who thrives on helping people, troubleshooting a range of issues and who enjoys being that person who the wider team turn to for help and has the skills to enhance our local office community.

Your Day with Equisoft:

- Based in the Bath office with the expectation being to work from the office every day.

- Daily checks to ensure that office facilities are functional and working as expected, working closely with the IT Team.

Primary point of contact for all office issues:

• Guest visits, meet and greet and coordination
• Access control
• Mechanical technical faults
• Security
• Parking
• Cleaners
• Insurance
• Environmental, Social and Governance Framework

Management of the relationship with building management

- Report, track, escalate building issues on behalf of the company.

• Utilities
• Access
• Service provision

Distribute building or site critical information to the company on behalf of building management

• General queries

Management of office suppliers

• Cleaners
• Plant care
• Secure document disposal

Health & safety representative

• Ensures general safety of the offices and ensuring regulatory requirements are met.
• Co-ordination of First Aiders and Fire Marshalls and the training thereof.

- Work closely with UK Risk and Compliance to implement policy and audit frameworks.

- Strong engagement in social committee and events.

- Co-ordination of company events.

- Ensure office and kitchen are fully stocked and supplies are re-ordered as needed.

- Any other administrative job necessary in an office environment.

Requirements:

• Excellent communication, in person and written
  
• Problem solving
  
• Decision Making
  
• Teamwork
  
• Ability to balance stakeholder requirements (business need, regulation, service provision etc)
  
• Customer Service
  
• Organisation, time management, prioritising
  
• Ability to handle a varied workload
  
• Understanding of Health and Safety regulations; training can also be provided
  

Equisoft is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

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We thank you for your interest in our company and we guarantee that all submitted applications will be considered. Only those whose applications are selected will be contacted for interview purposes. By submitting your application, you consent to Equisoft collecting, using & storing your personal data in order to apply for a job and for Equisoft to analyze your application. Due to the nature of its products and services, Equisoft will perform thorough background checks prior to confirming one’s employment.