Travel Office Coordinator- 6 months FTC

The Travel Office Coordinator will be responsible for the coordination of travel activities for the E-Sports, Heritage, Marketing, and Driver Academy teams at Atlassian Williams Racing. This role involves a combination of coordination and booking activities to schedule travel plans, as well as organisation and administration activities to share travel and booking details with the relevant teams and stakeholders.

This is a 6-month FTC focussing on the coordination of flights, hotels and ground transportation for the Cost-Cap-Excluded teams, to support efficient business travel activities whilst ensuring adherence to department budgets and relevant company policies.

Main Duties:

Travel Booking and Coordination

1. Arrange travels for approved travel requests including flights, accommodation, ground transfers and hire cars.
2. Find best routings and fares for all departments by sourcing best options.
3. Completion of flight manifest including input of passenger details.
4. Advise Travellers of and assist with any need for specialized travel documents such as visa and passports.
5. Handle and oversee all travel arrangements for Marketing, E-Sports, Heritage, Driver Academy.
6. Able to create and maintain accurate travel itineraries for multiple events.
7. Coordinate administrative activities to meet deadlines and in accordance with Company policies and procedures.

Developing and handling of Williams Travel-App / Travel tools

1. Assist with importing and entering Traveller Data into the relevant systems.
2. Assist with importing and entering all other needed data such as accommodation, transfers etc.
3. Provide ad-hoc out of hours support to assist with any travel issues that may arise out of office hours and weekends requiring urgent attention.

Key Accountabilities:

1. Fulfil all organisational expectations, including but not limited to the following:
2. Understand and work in line with Williams Values & Behaviours, encouraging others to do the same.
3. Ensure understanding of and compliance with health and safety obligations.
4. Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department.
5. Ensure you adhere to brand rules and maintain high standards of department presentation.
6. Work to quality standards and identify and contribute ways to continuously improve department and personal performance.
7. Ensure understanding of cost cap rules and requirements.

Company Description:

For almost 50 years, Williams Racing has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. With an almost unrivalled heritage of engineering and racing F1 cars and unforgettable eras that demonstrate it is a force to be reckoned with, the British squad boasts 16 F1 World Championship titles to its name.

Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships, in association with Cosworth, Honda and Renault. Its roll call of drivers is legendary, with its seven Drivers’ Championship trophies being lifted by true icons of the sport: Alan Jones, Keke Rosberg, Nelson Piquet, Nigel Mansell, Alain Prost, Damon Hill and Jacques Villeneuve. The team has made history before and is out to make it again with a long-term mission to evolve and return to the front of the grid.

Qualifications:

1. Impeccable attention to detail with the ability to handle multiple projects simultaneously.
2. Strong interpersonal skills, demonstrating courteousness, tactfulness, and professionalism.
3. Effective time management skills, with the ability to manage multiple tasks and changing priorities.
4. Ability to work in a fast-paced environment, with strong problem-solving skills and beneficial project management experience.

This job description is not exhaustive, and the job holder will be required to carry out from time-to-time tasks in addition to the above that will be both reasonable and within their capabilities.

Additional Information:

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Atlassian Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.