Training/Engineering Administrator

Chevron Recruitment; United Kingdom; On-site; GBP 60,000 - 80,000

Job description

Role: Training/Engineering Administrator

Location: Prestwick Airport

Hours: Monday to Thursday 08:30 - 17:00, Friday 08:30 - 14:30

Job Purpose:

The Training/Engineering Administrator's role is to assist the training department in the day-to-day running of the department, including organising and related administration of 145 training. Day-to-day engineering administration tasks involved in the on-boarding of individuals and ongoing compliance training of engineering colleagues.

Job Accountabilities:

1. Enrolling and tracking of mandatory 145 training across the organisation.
2. Assisting in the organisation and preparation of training, including but not limited to booking candidates, printing of course materials, booking rooms and resources.
3. Communicating with training candidates, managers and instructional colleagues to ensure efficient operations and any requirements to help foster a positive learning environment.
4. Collating relevant certificates and licences from new starters and course candidates.
5. Updating and general housekeeping of the company's Learning Management System (LMS) as well as report generation and KPI reporting.
6. Involvement in the organisation and participation in local STEM activity including but not limited to organising work experience and school visits.
7. Drive your own continuous professional development and work with key stakeholders to help achieve continuous improvement across the training department and wider organisation.
8. New starter administration including but not limited to completing vetting, enrolling in required training, uniform ordering and setting up on relevant systems.
9. Arranging job related training such as airside driving, boom etc. and any relevant medicals.
10. Booking of travel and accommodation where required for instructors and colleagues.
11. Any other administrative duties and reasonable requests as instructed by management.

Qualifications, Experience and Knowledge:

1. Minimum of 2 years' experience in an administrative role (preferably in an aviation or technical training environment).
2. Experience with training management systems and record-keeping is advantageous.
3. Self-management / managing workload - strong organisational skills.
4. Working at pace.
5. Flexible / agile.
6. Pro-active / problem solving mindset.
7. Attention to detail / accuracy in record-keeping.
8. Customer focused.
9. Committed to following processes / procedures.
10. Excellent verbal and written communication skills.
11. Proficient in Microsoft Office Suite or related software.
12. Excellent interpersonal and observational skills.
13. Knowledge of CAA / EASA Part 145 regulations and aviation maintenance standards an advantage.