Trainee Apprentice Company Secretary (Fund & Corporate Administration)

AVEGA Capital Management S.A; Esher; On-site; GBP 25,000 - 35,000

Job description

Your mission

You are someone who enjoys taking on different tasks and learning in a fast-paced environment. You have a keen eye for detail and a willingness to understand the bigger picture, always looking for ways to align operations with client priorities and business goals as you grow in the role.

Key Responsibilities

• Maintain statutory registers and company records in compliance with legal and regulatory requirements.
• Process onboarding documents and undertake AML, Know Your Customer (KYC) and Client Due Diligence (CDD) processes.
• Undertake set up processes, such as setting up internal files records, incorporating UK companies and setting up UK bank accounts.
• Assist with the preparation and filing of statutory documents with Companies House and other regulatory bodies.
• Support the organisation and documentation of board and shareholder meetings, including preparing agendas, minutes, and board packs.
• Conduct research on governance, regulatory, and compliance matters to support senior team members.
• Liaise with internal and external stakeholders to ensure timely and accurate KPI reporting.
• Assist in drafting client invoices and processing payments.
• Provide administrative support to the Fund & Corporate Administration team ensuring timely and accurate delivery of our services to the client.
• Undertake project-based tasks to support the team as and where necessary.

Your profile

What We’re Looking For
As a newly established business in the UK, we are looking for self-starters who are not only organised and driven but also excited to contribute to shaping our journey and growing with us. This role offers a fantastic opportunity to gain hands-on experience in corporate governance and compliance, while supporting a dynamic team that manages a diverse portfolio of corporate clients. This is an office-based role in London, ideal for someone eager to take ownership, contribute directly to our growth, and make an impact in a fast-paced environment.
We are seeking a motivated and ambitiousTrainee Company Secretary to join our team. This role is designed for individuals pursuing a career in corporate governance and company secretarial practice, offering valuable hands-on experience and study support through the Chartered Governance Institute (CGI) qualification and the UK Apprenticeship Scheme.

About Yourself & Qualifications:

• A strong interest in corporate governance, compliance, and regulatory matters.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities with high attention to detail and accuracy.
• Currently pursuing or recently completed a degree in Law, Business Administration, Corporate Governance, or a related field (optional but advantageous).
• Ability to work independently and as part of a team, taking initiative when required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A professional and proactive attitude with a willingness to learn and grow.
• Prior internship or coursework in corporate law, business administration, or secretarial practice is a plus but not mandatory.
• A-Levels (or equivalent optional but advantageous) with strong academic results.
• Commitment to pursuing the Chartered Governance Institute (CGI) qualification.

What you can expect

Training and Development

• Full study support towards the CGI qualification.
• Structured learning under the UK Apprenticeship Scheme with mentorship and on-the-job training. An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
• Opportunities to attend workshops, seminars, and networking events relevant to governance and compliance.

Benefits

• Competitive apprenticeship salary with annual reviews.
• Full study support for continued CGI qualification, including exam fees and study materials.
• Pension scheme and other company benefits.
• Flexible working arrangements.
• Clear career progression pathways.

Our Values at AVEGA UK

• Confident and Proactive: We approach challenges with a positive mindset and take considered steps forward.
• Empathetic and Supportive: We treat others with respect and encourage each other to achieve our best.
• Informed and Open-Minded: We value learning, growth, and the exploration of new perspectives.
• Engaged and Motivated: We bring enthusiasm and commitment to our work every day.

About us

AVEGA is a leading provider of fund and corporate administration services, offering tailored solutions to clients in the financial and corporate sectors. From our roots in Luxembourg, and as a newly established part of the AVEGA Group, AVEGA UK has expanded into London to better serve our growing international client base. Leveraging the expertise of our two founding UK Managing Directors, we are actively building a dynamic UK-based team. We manage complex cross-border transactions for global private equity firms and established companies across the infrastructure, retail, media, healthcare, telecommunications, and manufacturing industries, delivering flexible, solution-driven support throughout the entire lifecycle of our clients' businesses. As an independent firm, AVEGA collaborates with major audit firms, banks, and law firms to deliver high quality comprehensive support. We are committed to developing talent and offering comprehensive training to nurture future governance professionals.