Theatre Operations Room Administration Co-ordinator

NHS; Chesterfield; On-site; GBP 26,000 - 30,000; Full time

Job description

Job summary

Join Our Team as the Theatre Admin Co-ordinator at Chesterfield Royal Hospital NHS Foundation Trust!

Are you looking for an administrative role that makes a real difference to the smooth running of our Theatre Department? Chesterfield Royal Hospital NHS Foundation Trust is seeking a dynamic and dedicated administrator to join our exceptional team!

As the Theatre Admin Co-ordinator, you will be responsible for the recording and updating of the theatre timetable for all Surgical Specialties. You will work alongside the Theatre Service Manager and Theatre Leads to support the efficient planning of our resources and be the central point of contact for all theatre related communications.

Interviews are scheduled be held w/c 5th May 2025.

Main duties of the job

Manage the day-to-day operational aspects of the Theatre Operations Room working collaboratively across the Divisions within the hospital.

Ensure that standard operational procedures for the room are followed and that the room provides a 6 - 4 -2 lockdown of our theatre assets.

Co-ordinate the management of the theatre timetable including any stand down / re-provision requests of lists across the speciality's that utilise theatres and effectively communicate any agreed changes to key stakeholders.

Work closely with the Theatre Service Manager with preparation of the agenda, action log and theatre timetable checks in advance of the weekly scheduling review meeting.

Support effective communication systems to ensure early notification of theatre asset problems i.e X-ray, Laser and Loan Kit.

About us

At Chesterfield Royal Hospital, we are committed to bringing our people, communities, and partners together to provide patient care we can all be proud of. Our values of Compassion, Ambition, Respect, and Encouragement guide everything we do.

Chesterfield Royal Hospital is located in Calow, Chesterfield, which is situated on a green field site on the edge of the Peak District National Park. It is home to the Crooked Spire and is also close to Sheffield, Derby and Nottingham, thus offering numerous choices for recreational activities and lifestyles.

Chesterfield Royal Hospital was officially opened by the queen in 1985 and since then it has continued to expand and modernise, currently holding approximately 550 beds. We provide acute in-patient and out-patient care for Chesterfield and the surrounding rural area of North Derbyshire, serving a population of approximately 350,000 people.

We are currently rated GOOD by the CQC.

Date posted

14 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

166-SS-7130321

Job locations

Chesterfield Royal Hospital

Calow

Chesterfield

S44 5BL

Person Specification

Qualifications & Training

Essential

• Recognised management qualification (E.g. ILM, BTEC, HNC) or equivalent OR NVQ Level 4 or equivalent experience

Desirable

• Change management training

Experience

Essential

• Experience of working in partnership with a multi-disciplinary team
• Experience of data analysis
• Operational Management Experience

Desirable

• Previous NHS experience
• Experience of 18 week target
• Experience of managing staff and demonstrating leadership skills
• Experience of change management

Skills & Knowledge

Essential

• Excellent planning and organisational skills
• Excellent communication skills including the ability to communicate diverse concepts to a broad audience i.e. presentations
• Aptitude to learn new skills
• An ability to influence at all levels
• Negotiation and problem solving skills
• Good knowledge of Microsoft office including outlook, word, excel, powerpoint
• Proactively managing capacity and demand, recommending solutions
• Ability to problem solve
• Ability to work to tight deadlines and targets

Desirable

• Knowledge of National waiting list and time targets / initiatives
• Patient confidentiality issues
• Good knowledge of ORMIS

Personal Attributes

Essential

• Ability to use own initiative
• Communicate effectively with others, encouraging a sense of team purpose
• Flexible e.g. working hours
• A can do attitude
• Able to engage and easily build a rapport with MDT

Desirable

• Promoting continuous personal development

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.

For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name: Chesterfield Royal Hospital NHS Foundation Trust

Address: Chesterfield Royal Hospital, Calow, Chesterfield, S44 5BL

Employer's website: Chesterfield Royal Hospital website (Opens in a new tab)