Temporary Staffing Assistant

Join Our Team and Help Keep Our Hospitals Running Smoothly

This is a great opportunity to be part of a friendly and fast-paced team that plays a key role in making sure our hospitals are safely and efficiently staffed. We're looking for a Temporary Staffing Assistant to support the vital work of our Temporary Staffing Service.

What You'll Be Doing

• Be a main point of contact for bank and agency staff, departments, and external agencies.
• Advertise and fill vacant shifts using bank staff where possible, helping reduce agency reliance.
• Process bookings accurately ensuring shifts are covered safely.
• Maintain accurate records of staff availability, compliance, and shift details.
• Manage queries about shifts and pay, providing clear guidance and support.
• Support with agency invoices, recruitment, and onboarding admin.

What We're Looking For

We'd love to hear from you if you have:

• Strong admin and communication skills, ideally within a busy office or NHS setting.
• Confidence using IT systems and updating data accurately.
• A proactive, flexible attitude and the ability to juggle multiple tasks.
• Great attention to detail and a team-focused approach.

Our service runs 7 days a week and hours will include weekends/bank holiday and involve staggered start and finish times to meet the demands of the service. Late shifts and weekends will most likely be remote working (8am-8pm Monday to Friday and 8am-4pm at weekends and Bank Holidays)

Main duties of the job

The role will include the following:

• Excellent telephone manner and good interpersonal skills
• Liaising with external agencies via phone and email to source suitable staff to help cover shortages across the Trust
• To deploy temporary staff through the bank staff management system into available shifts in accordance with their deployment permissions, ensuring that policies regarding working hours are adhered to.
• To ensure the receipt of all compliance checklists and associated information in relation to agency workers
• Answering various email and telephone queries
• Keeping spreadsheets up to date
• Utilising a computer-based system to fill and amend shifts
• Speaking with managers on a daily basis regarding their requirements

About us

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Job responsibilities

Please see attached Job Description for a comprehensive list of role specific duties and responsibilities.

Person Specification

Qualifications

• Good general education (5 GCSEs at C or above) or equivalent
• ECDL or Microsoft Office Specialist qualification, or equivalent
• Certificate in HR Practice (CHRP / CPP) or equivalent experience

Experience

• Experience of working in an office environment / administrative role
• Experience of working in a customer service environment
• Experience supporting recruitment or onboarding processes
• Experience using electronic rostering or staff scheduling systems (e.g., HealthRoster, Allocate)

Skills & Knowledge

• Accuracy and attention to detail
• Excellent communication skills - written and verbal
• Knowledge of temporary staffing processes or workforce systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,883 to £26,958 a year per annum inc HCAS