Team Secretary (NHS AfC: Band 3) - 200280 Specialist Surgical Collaborative - North Cumbria Int[...]

Would you like to join a centre of excellence in rural and remote healthcare?

Main area: 200280 Specialist Surgical Collaborative Grade NHS AfC: Band 3 Contract Permanent Hours:

• Full time
• Part time

52.5 hours per week Job ref: 262-A-24-6706375-A

Site: Cumberland Infirmary Town: Carlisle Salary: £24,071 - £25,674 Per annum Pro rata Salary period: Yearly Closing: 24/12/2024 23:59

Job overview

Team Secretary band 3 - 52.5 hours

A Team Secretary role within the Specialist Surgical collaborative. Ideally an experienced Team Secretary with medical terminology knowledge, as well as knowledge of NCIC admin systems and processes, including RTT pathways and Text flow.

Main duties of the job

The team consists of Team Secretaries and Clerk typists, working alongside Consultants, Nurse Practitioners, etc to achieve Business Unit objectives including a 48 hour turnaround of clinical letters, forward clinic preparation, minute taking and general office admin duties including phones and emails.

Working for our organisation

At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We’re responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.

Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:

• Being a clinically led organisation
• Quality and safety at the heart
• A positive patient experience every time
• A great place to work
• Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

· Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

· If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Person specification

Qualifications

• GCSE English language (minimum C grade) or equivalent.
• RSA 2 word processing or equivalent.
• RSA 3 word processing or equivalent.
• NVQ 3 in administration or equivalent.

Experience

• Operating word processing and computer packages.
• Audio typing / word processing.
• Medical audio typing / word processing.

Knowledge

• Requirements of the Data Protection Act, Freedom of Information Act, Access to Health Records and Defensible Documentation, Health and Safety and their application in the workplace.
• Equality issues.
• Medical terminology.
• Microsoft Office.
• PAS.
• Effective communication and interpersonal skills.
• Able to analyse complex facts or situations.
• Able to use initiative appropriately within team environment.
• Able to work without supervision.
• Ability to organise and prioritise workload.
• Able to work to deadlines.

Other requirements

• Willing to develop further relevant skills.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.