Team Project Assistant

Lamb Personnel ltd; Sunbury-on-Thames; On-site; GBP 25,000 - 35,000; Full time

Job description

EXPERIENCED PROJECT ASSISTANT PROVIDING FULL ADMINISTRATIVE SUPPORT PLUS TO THE FOLLOWING:

Talented project assistant/admin support/secretarial role to support 2 Senior Project Managers and provide additional support throughout the office where required.

A full time role comprising:

1. Proactive management of inboxes and emails, assisting where can/flagging with technical team if urgent response required
2. Preparation of contract certificates (and issuing within the time constraints as detailed within the contract)
3. Audio typing, formatting and issuing of minutes and reports
4. Diary management (although a lot of the Technical Team do this themselves)
5. Arranging regular meetings with clients and contractors
6. Setting up and updating projects
7. Formatting and issuing of weekly site reports
8. Updating accommodation schedules, chasing and compiling handover documentation and preparation of handover forms
9. Logging and monitoring defects and arranging yearly defects inspections
10. Updating individual project and contact details in the practice intranet
11. Keeping electronic project files up to date
12. Preparation of contract documents
13. Preparation of tender documents
14. Building relationships with clients, contractors and other stakeholders

General Office duties to be shared with other admin team members:

1. Opening and distributing post
2. Reception duties
3. Telephone answering
4. Preparation of meeting room when required
5. Filing/archiving
6. Assisting other support staff as needed and covering absences
7. Assisting with auditing and implementation of QA and Environmental ISO Standards

The ideal candidate must be:

1. Proficient in Microsoft Office with excellent Word, Excel and Outlook skills
2. Detail-oriented
3. Proactive and able to work under own initiative when technical staff are out of the office
4. Able to manage time and workload while working to tight deadlines
5. Able to multitask
6. Professional, friendly, hands-on, and willing to muck in
7. Able to work closely with the technical and support team

Benefits:

1. Competitive Salary
2. Free Parking on a first come first served basis
3. Close to mainline train station
4. Company contributory pension (Employer contribution 3%)
5. 7.5 hours working week, 5 days per week (Hours flexible but to start no earlier than 0800 hours and finish no earlier than 1600 hours)
6. 25 days free choice holiday plus bank and public holidays
7. 2 paid volunteering days
8. Birthday Bonus Day Off
9. Company tends to shut at Xmas (by Director decision)
10. Quarterly company team days
11. Ride 2 Work cycle scheme
12. EV Salary Sacrifice Scheme
13. Company is an Employee Ownership Trust