Team Assistant - CEO Office

Checkout.com; London; Hybrid; GBP 30,000 - 60,000; Full time

Job description

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Company Description

Checkout.com is one of the most exciting fintechs in the world. Our mission is to enable businesses and their communities to thrive in the digital economy. We're the strategic payments partner for some of the best known fast-moving brands globally such as Wise, Hut Group, Sony Electronics, Homebase, Henkel, Klarna and many others. Purpose-built with performance and scalability in mind, our flexible cloud-based payments platform helps global enterprises launch new products and create experiences customers love. And it's not just what we build that makes us different. It's how.

We empower passionate problem-solvers to collaborate, innovate and do their best work. That's why we're on the Forbes Cloud 100 list and a Great Place to Work accredited company. And we're just getting started. We're building diverse and inclusive teams around the world - because that's how we create even better experiences for our merchants and our partners. And we need your help. Join us to build the digital economy of tomorrow.

Job Description

Checkout.com is seeking a Team Assistant in the CEO office to join our fast-paced, growing, and multifaceted business to support the Director, CEO Office. As the Team Assistant, you will play an important role at the heart of the organization in a global capacity.

We're looking for a forward-thinking, tech-savvy and highly organized individual with prior executive support experience in a fast-paced environment. The ideal candidate for this role will have a high level of emotional intelligence, concise communication skills, an ability to problem solve independently, strong attention to detail and exercise discretion at all times.

This hybrid role is typically required to be in the London office 3 days per week, with some flexibility based around the CEO's travel schedule.

We are looking for:

• A true team player who is confident working both independently and has a previous track record of building effective relationships both internally and externally.
• Adaptability - no two days will be the same, there will often be very last minute changes. Remaining resilient and calm under pressure is key.
• Flexibility - nothing is seen outside of the job role within reason.
• A proactive approach and an ability to take initiative; a practical problem solver.
• A high level of emotional intelligence - the ability to read a situation both in person and virtually and tailoring communications to different audiences.
• A highly efficient and organized individual and someone who takes pride in being so.
• A fast learner and someone comfortable working at a fast pace.
• A willingness to embrace and accept a range of tasks from the basic to more complex.
• An appetite for event planning.
• A global mindset - an understanding of time zones and appreciation for cultural nuances and different working practices.
• Prior CEO / Founder office experience, ideally within a global business.
• Tech industry experience is helpful.
• An understanding that we make the impossible, possible.

Qualifications

How you'll make an impact:

• Support the coordination of meetings with both internal and external partners across global time zones using Google Calendar, Google Meet and Zoom.
• Ensure meeting logistics are in place for meetings both in and out of Checkout offices.
• Support with complex, global and ever-changing travel itineraries - researching, booking, writing itineraries and support in real time when the CEO is traveling.
• Visa requirements - research and applications.
• Support with highly detailed fiscal travel records.
• Assist with event planning and coordination for regular leadership and other events where the CEO is involved.
• Documentation for CEO signatures - printing and marking up for physical signatures and submitting via DocuSign for digital.
• Process invoices.
• Process expenses in a timely and efficient manner.
• Restaurant research and reservations.
• Undertake ad hoc personal errands for the CEO as required.
• Undertake ad hoc administrative tasks and project support for the Chief of Staff team as the need arises.
• Proficient use of G-suite, Microsoft Office, Coupa, Zoom and Slack.
• Coordinate with the CEO's family office team as required.
• Be a trusted colleague to the CEO office team, working with discretion in all matters relating to the CEO and wider business.

Additional Information

If you don't meet all the requirements but think you might still be right for the role, please apply anyway. We're always keen to speak to people who connect with our mission and values.

We believe in equal opportunities. We work as one team. Wherever you come from. However you identify. And whichever payment method you use.

Our clients come from all over the world - and so do we. Hiring hard-working people and giving them a community to thrive in is critical to our success.

When you join our team, we'll empower you to unlock your potential so you can do your best work. We'd love to hear how you think you could make a difference here with us.

We want to set you up for success and make our process as accessible as possible. So let us know in your application, or tell your recruiter directly, if you need anything to make your experience or working environment more comfortable. We'll be happy to support you.