Team Assistant

Fuel Recruitment Limited; Viewpark; On-site; GBP 25,000 - 35,000; Full time

Job description

This role combines office management responsibilities in our Bellshill office with essential administrative and financial support to our property teams.

Key Responsibilities

1. Ensure the smooth day-to-day running of the Bellshill office, managing supplies, visitor arrangements, and maintaining a professional workspace.
2. Act as the main point of contact for the landlord, cleaning staff, and visitors, and manage key rosters (fire marshals, first aiders, etc.).
3. Provide logistical support to senior staff, including travel arrangements and board meeting catering.
4. Contribute to a positive team culture by supporting office communications and event planning.
5. Provide financial administration for property projects: raise and receipt purchase orders, liaise with finance, manage aged work in progress.
6. Maintain and update the property and asset management database, ensuring data accuracy.
7. Manage query inboxes and phone lines, ensuring timely allocation and resolution of issues.
8. Coordinate monthly landlord payments and verify payment details for new and updated sites.
9. Support health & safety by managing the defect reporting tool and ensuring timely close-out.
10. Oversee file management, including paper and electronic document storage and retrieval.
11. Support compliance in health & safety, environmental standards, and information security.

Key Requirements

1. Previous experience in office management, administrative support, or project finance coordination.
2. Confident using databases and Microsoft Office (especially Excel).
3. Excellent communication skills—written, verbal, and interpersonal.
4. Strong organisation and time-management skills with keen attention to detail.
5. Comfortable working with internal stakeholders, suppliers, and landlords.
6. Experience in telecoms, property, or asset management sectors.
7. Familiarity with property or asset management systems and project finance tools.
8. A Level education or equivalent professional qualifications.