Team Administrator (Memory Assessment Service)

DiabloRosso; Brighton; On-site; GBP 24,000 - 26,000; Part time

Job description

Derbyshire Healthcare NHS Foundation Trust

About

We are the leading provider of mental health, learning disabilities, and substance misuse services in Derby city and Derbyshire county. We also provide a wide range of children's services. We employ over 2,400 staff based in over 60 locations across the whole of Derbyshire. Across the county and the city, we serve a combined population of approximately one million people.

Our story

Derbyshire Healthcare NHS Foundation Trust was established on 1 February 2011 when Monitor, the independent regulator of health services in England, authorised Derbyshire Mental Health Services NHS Trust to become a Foundation Trust.

In April 2011 we became the provider of children's universal and specialist services for Derby city following a successful tender process.

As part of the Transforming Community Services (TCS) programme, community paediatric services and substance misuse services were also transferred into the organisation from NHS Derby City.

Contact

Address: Trust HQ Ashbourne Centre, Kingsway Hospital, Kingsway, Derby, Derbyshire DE22 3LZ
Contact Number: 01332 623700

Open Vacancy status: Ref:383-OPC-5464-25-A Vacancy ID:7127638

Accepting Applications Until:

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Key details

Location

Site: St Andrews House
Address: London Road, Town: Derby, Postcode: DE1 2XX
Major / Minor Region: Derbyshire

Contract type & working pattern

Contract: 6 months (Fixed Term Contract or Secondment if currently employed by the NHS.)
Hours: Part time - 30 hours per week

Salary

Salary: £24,625 - £25,674 per annum, pro rata
Salary period: Yearly
Grade: (NHS AfC: Band 3)

Job Overview

The post-holder will:

• Provide, maintain and develop a high quality, administrative/secretarial support reflecting the professionalism of the Memory Assessment Service.
• Provide a comprehensive secretarial service to the team including typing/word processing of letters, memos, minutes, reports, and other routine correspondence.
• Work on their own initiative, as well as part of the wider Administrative Team and demonstrate a willingness to help others and be a key member of the team with responsibility for allocated tasks.

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• The post holder will ensure the delivery of a comprehensive high quality secretarial and administrative service to the Psychiatrists, Clinical Nurse Specialist, and the Memory Assessment Service (MAS) Team.
• To coordinate appointments, booking rooms in a variety of settings across the county of Derbyshire, in both NHS Trust premises and external venues.
• Register new referrals on SystmOne (EPR) for referrals received.
• To provide a comprehensive, high quality secretarial and administrative service to the Psychiatrists, Clinical Nurse Specialist, and the Memory Assessment Service Clinical Team.
• To manage and prioritise own workload to meet strict deadlines.

Working for our organisation

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of making a positive difference in people's lives.

Benefits Include:

• Commitment to flexible working where this is possible.
• 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years service.
• Yearly appraisal and commitment to ongoing training.
• Generous NHS pension scheme.
• Good maternity, paternity and adoption benefits.
• Health service discounts and online benefits.
• Incremental pay progression.
• Free confidential employee assistance programme 24/7.
• Access to our LGBT+ network, BAME Network and Christian Network.
• Health and wellbeing opportunities.
• Structured learning and development opportunities.

Detailed Job Description And Main Responsibilities

Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Additional Information

Flexible Working

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for our service and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern.

Disability Confident Employer

The Trust is a Disability Confident Employer. If you require any reasonable adjustments to support you in the recruitment process please let us know.

DBS Checks

The cost of undertaking a DBS (Disclosure and Barring Service) disclosure will be met by the individual. The Trust will meet the initial costs of the disclosure which will be deducted from your first month's salary.

This job may close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Person specification

Qualifications And Training

Essential criteria

• GCSE English Language or equivalent.
• RSA III Typewriting/Word Processing or equivalent or demonstrable skills.
• Proficient in Word, Access, Excel, PowerPoint and Publisher.

Skills, Knowledge And Experience

Essential criteria

• Excellent communication skills and ability to convey information.

Desirable criteria

• Knowledge of managing electronic diaries.
• Recent and relevant administration experience.
• Previous Experience of using NHS Patient Electronic Record.

Further details / informal visits contact

Name: Narinder Kaur
Job title: Acting Service Manager
Email address: [email protected]
Telephone number: 03001234018

For further information or for a site visit or chat please contact Narinder Kaur - Acting Service Manager or Maria Barrell - Flow co-ordinator on 0300 1234018.