Team Administrator

NHS; Warwick; On-site; GBP 20,000 - 30,000; Full time

Job description

South Warwickshire University NHS Foundation Trust

We have an exciting opportunity for an administration assistant to join the Leamington South District Nurse Team, who deliver high quality, holistic nursing care to patients in their own home.

You must have relevant qualifications and proven IT skills. You will have the ability and confidence to cope with the demands and pressures of a busy working environment whilst being highly motivated and flexible.

The successful applicant must have high standards, be self-motivated, possess excellent communication and organisational skills and have the ability to use their own initiative. They must have a proven track record of providing a high level support to staff and of working independently to complete required targets effectively and on time.

Main duties of the job

Provide high quality, administrative support to the Integrated Health Team, Professional Leads and Locality Managers.

Job responsibilities

1. Input into Health Roster: e-expenses, e-roster shift changes, annual leave changes
2. Keep up to date records of staff training compliance.
3. Uphold Information Governance policies
4. Ordering of relevant equipment as directed by team / Professional Lead
5. Referral and data inputting
6. Data collection to assist Team / Professional Lead and Locality Manager to produce CQUIN / KPI reports
7. Data collection to assist Teams / Professional Lead and Locality Manager to produce data quality reports
8. Receive supervision from team / Professional Leads. This may be face to face or by telephone or email
9. Demonstrate an awareness of cost efficiency and effectiveness
10. Makes constructive suggestions on the appropriate use of resource
11. Participates in team meetings and take notes as appropriate
12. Reports to Team / Professional Lead / Locality Manager on an identified needs basis
13. Plans and prioritizes own work load developing skills and knowledge to contribute to the development of others
14. Demonstrates a commitment to abide by Trust Policies and Procedures and comply with Health & Safety legislation
15. The post holder will have in depth working knowledge of the relevant systems used within the team setting
16. The post holder will be required to use a computer, either a stand-alone or as part of a networked system and will be responsible for the quality of information.
17. The post holder will ensure there is an appropriate filing system in place which meets the requirements of Information Governance and the management of confidential information
18. The post holder will minute meeting and document actions

Person Specification

Qualifications

• Level 3 RSA / EDI Level 3 / OCR Level 3 or equivalent
• Experience using Office 2000 including Word, Excel and e mail packages to Level 3 standard

Experience

• Able to prioritise own workload
• Able to maintain efficient filing system

Skills

• Take messages accurately and clearly
• Effective verbal and non-verbal communication skills
• Must be able to manage resources effectively

Personal Qualities

• Work as part of a team with minimal supervision
• Able to demonstrate an awareness of confidentiality

Other

• Must be a non-smoker whilst on duty
• Must be able to work flexible hours
• Must be willing to undertake Criminal Records Disclosure at enhanced level
• Must be legally entitled to work in this country

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.