Team Administrator

Westfalia Fruit; Tonbridge and Malling; Hybrid; GBP 25,000 - 30,000; Full time

Job description

Come and join the leading #avoexperts

Westfalia Fruit is a leading multinational supplier of fresh fruit and related value added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce – 365 days a year & across the globe.

With the largest avocado-growing footprint in the world, we are recognised as the leading #avoexperts, and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.

We have an exciting new opportunity for a Team Administrator to join our Talent Acquisition team in Kings Hill, Kent on a contract basis until the end of 2025 (with the potential to extend/or become permanent).

As Team Administrator, you'll join the Talent Acquisition team and will play a key role in supporting our recruitment processes and helping us to find great people for our teams across Europe. You'll be responsible for a wide variety of tasks, from assisting with candidate sourcing and ensuring consistent communication to scheduling interviews and helping with talent attraction campaigns across social media.

Collaborating closely with our small team of experienced Talent Acquisition Specialists, you’ll learn how to deliver an excellent, best in class recruitment service and contribute to building a diverse and inclusive workplace that reflects our values.

This role will offer the opportunity to develop your skills in candidate management, coordination, and to learn about different recruitment techniques all while playing a vital role in supporting our company growth.

Responsibilities include:

1. Partner with the Talent Acquisition Specialists to support with sourcing potential candidates through various channels (job boards, social media, professional networks).
2. Provide key administrative support to the TA team, including responding to candidate enquiries, managing the centralised TA inbox and providing timely updates on application statuses.
3. Maintain accurate and up-to-date candidate records in our applicant tracking system (ATS), Workable.
4. Build and maintain relationships with potential candidates.
5. Schedule and coordinate interviews between candidates and hiring managers.
6. Help to gather and share interview feedback from hiring teams.
7. Take minutes in key meetings and track action points.
8. Act as a key point of contact with candidates, providing excellent customer service.
9. Help to maintain a positive employer brand by supporting recruitment and other campaigns across social media channels.
10. Assist in the planning and execution of recruitment and branding events.

Experience we look for:

Essential

1. Previous experience in an administration role.
2. Ability to work in a fast paced team with excellent attention to detail and time management skills.
3. Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders at all levels.
4. Passionate about delivering an outstanding candidate experience and providing high-quality support to the team.

Desirable

1. Experience within HR, Talent Acquisition, Recruitment or a similar field.

The interview process:

1. The first stage of our process will be a pre-recorded video interview. This will take approx. 20 minutes, and you'll be asked to record your video response to 5 questions that will help us to get to know you better.
2. If successful, you will then be invited to a short introductory call where you'll meet one of our Talent Acquisition team and have the opportunity to ask us any questions you might have.
3. After this, you'll meet with our team in person at our office in Kings Hill. We'll be able to show you around our working space and get to know you IRL!

What can Westfalia Fruit offer you?

1. Up to £30,000 depending on how your experience and skills align to the role.
2. Hybrid working (2-3 days in the office per week)
3. 23 days holiday, plus bank holidays.
4. A welcoming, modern office with fresh fruit, bean-to-cup coffee, freshly squeezed orange juice & avocado ice-cream.
5. Free on-site parking.
6. Company pension scheme with life insurance cover.
7. Employee Assistance Plan with Medicash.
8. Christmas hampers & a Christmas party.
9. Sausage roll Thursday & pizza lunch days.

Please note that this position does not have a specific closing date. We encourage you to apply as soon as possible as we will be reviewing applications on a rolling basis and the advert may be removed at any time.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.