Team Administrator

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

This is a 6-month contract, and the person will be required on site 5 days a week in Greenwich. The team administrator will provide effective administrative support to the senior team and effectively manage administration and day-to-day operation needs.

You’ll be responsible for:

• Supporting the onboarding process for new employees.
• Coordinating IT requirements for the team.
• Recording holiday/sick leave.
• Maintaining accurate filing and archiving systems in accordance with QA procedures.
• Coordinating phone calls & correspondence (e-mail and letters etc.).
• Organizing internal meetings/booking of meeting rooms.
• Managing multiple diaries and emails on behalf of director(s) and senior team.
• Ensuring meetings are planned, organized and accurate actions/minutes are recorded.
• Producing highly accurate documents in line with templates and quality requirements e.g. presentations, minutes and reports.
• Organizing events/workshops.
• Working collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

• Demonstrated experience of IT skills covering Excel, Word, Outlook and PowerPoint.
• Demonstrated typing skills/ability.
• Proven relevant experience in an office management or senior administrator capacity.
• PA experience i.e. diary management/arranging travel.

You’ll also have:

• Experience of web-based applications/software.
• Previous experience in the construction industry.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

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