Team Administrator

Office Angels are currently recruiting for a Lettings Administrator for our client based in Ascot.

Role: Lettings Administrator

Location: Ascot

Salary: £26,000 - £28,000 per annum

Are you ready to take your career to the next level in a dynamic property environment? Join our vibrant lettings team in Ascot, where your expertise will contribute to the ongoing growth of our Lettings division!

About My Client:
My client is a leading estate and letting agent in Ascot, dedicated to helping their clients with all their buying and renting needs. With a team of local experts, they pride themselves on delivering exceptional service and expertise.

The Role:
As a Lettings Administrator, you will play a pivotal role in ensuring the lettings operations run smoothly and efficiently. Your responsibilities will include:

1. Produce all new Tenancy agreements within 24 hours from receipt of the offer from the front office
2. Draft the appropriate tenancy agreement and send out for engrossment
3. In the case where the tenant or landlord wishes to use their own tenancy agreement refer both parties to independent Solicitors for specialist advice
4. Prepare initial invoices, standing orders and rent demands for tenants
5. Produce deed of guarantee document if required and send for signature or prepare up front rental payment invoice
6. Drawing up all legal notices on behalf of the Landlord and processing efficiently and effectively
7. Preparing communications and administering for any tenant or tenancy changes in regard to a deed of assignment and/or deed of surrender to end a tenancy
8. Consult and update Team Manager and Lettings Office Head where necessary
9. Ensuring all correspondence is responded to promptly
10. Welcoming visitors into the office
11. Attending Lettings and team meetings
12. Notifying Team Manager of any potential property issues
13. Supporting and assist the team on the daily in the absence of other team members
14. Maintaining paperless filing system - ensuring accurate and up to date.
15. Keeping databases up to date
16. Ensuring the necessary processes and procedures are in place to support compliance
17. Registering applicants
18. Booking viewings
19. Carrying out occasional viewings

A full, valid driving licence is required to travel to property viewings.

The Ideal Candidate:

1. Previous experience in a similar role
2. Excellent communication skills and a customer-focused approach
3. Strong organisational skills with the ability to prioritise tasks
4. Attention to detail and accuracy in data entry
5. Team player mindset
6. A confident phone manner

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.