Systems Administrator 6 month Fixed Term Contract

Kennedys is seeking a Systems Administrator to join our growing Systems and Data team, which sits within the HR department. Our team delivers the firm's wellbeing, social impact, and diversity, equity and inclusion (DE&I) programmes. We also work closely with the Environmental Sustainability and Sustainable Procurement teams, and collaborate to deliver the firm's overarching responsible business strategy. We are looking for someone who has an interest in developing a career in Responsible Business and can bring excellent organisational skills and attention to detail.

Our responsible business initiatives span the entire firm, which means you will have access to other departments and will be working with colleagues across all our regions globally. The successful RB Assistant will have ample opportunities to be involved in a variety of projects, which could include supporting our social impact and wellbeing teams to deliver events and campaigns, or delivering operational and reporting activities that bring together all responsible business areas.

Team

Kennedys HR team supports the firm around the world with all people-related matters.

We are a global team with HR presence in Chelmsford, Manchester and London for the UK, Dublin and Belfast for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Learning and Development, Recruitment, Responsible Business (Social Impact, Wellbeing and Diversity, Equity and Inclusion), Policies and Operations, Reward and HR Systems. The HR function is also responsible for the Secretarial function in the UK.

You will be working in a fast-paced, demanding, and global environment as we strive to make a difference for our people, clients and communities where we work.

Key responsibilities

1. Support the HR function by providing systems administration knowledge, support for all HRIS functions and systems including, but not limited to, Open HR, Open Pay, Clear Review and KITE.
2. Create systems workflows in Open HR and perform system configuration.
3. Create and maintain procedure manuals, including workflow specifications for use within the HR Department/Office Managers globally.
4. Write reports, as required, via Open HR, Excel or the SQL database.
5. Perform data cleansing and maintenance of all systems.
6. Provide firmwide reporting stats on a monthly basis.
7. Assist with general queries and training regarding all HR systems.
8. Run out of hours systems saves.
9. Manage large data imports and exports from Open HR and the SQL database.
10. Maintain security access to all HR systems.

Required experience

1. Experience of working in an office environment, preferably in a professional services or corporate environment.
2. A genuine interest in systems and analytics.
3. Attention to detail and demonstrated analytical skills.
4. Excellent organisational and written communication skills.
5. A team player who is able to work in a highly collaborative, fast-paced environment with different teams within a global law firm setting.
6. Ability to deal with highly confidential and sensitive data.
7. Knowledge of the MS suite of products.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.