Store Planning Project Manager | London

AESOP; United Kingdom; On-site; GBP 40,000 - 60,000

Job description

MAIN RESPONSIBILITIES

Project Management

• Project manage creative solutions for street and shopping mall retail stores and also department stores.
• Project manage creative solutions for specialised projects including office spaces, temporary stores and projects in collaboration with other departments.
• Demonstrate exceptional multi-tasking skills, in order to bring multiple creative solutions to fruition and within expected timeframes.
• Manage the expectations of key stakeholders for each project - including design and commercial expectations.
• Lead project management of stores and special projects that are assigned to an In-House or external Architect.
• Survey prospective locations, providing architectural and construction feedback to Aesop HO and also external Architects when needed.
• Participate in site handover along with Retail Property Manager and conduct historical research on the building.
• Monitor budgets and construction schedules carefully using appropriate tools to achieve the objectives.
• Draft, review, and approve design & construction contracts.
• Organise permitting, engineering, and all other external services required for building and occupancy permits.
• Conduct internal review (post opening) on projects outlining successes and areas of development with regards to all aspects of the project - sharing this with the wider team.
• Liaise with all external consultants and contractors involved in a project - e.g. Lighting consultants, engineers, building surveyors, etc.
• Prepare all appropriate contracts (design, construction, consultants, engineers).
• Procure Aesop supplied fixtures and fittings relative to each project.
• Be responsible for the budget and timing of the projects designed by our In-House Architect or External Architect, making a precise schedule to ensure deliverables and key steps of the projects are carefully respected.
• Possess quantity surveyor skills, capable of forecasting what financial resources will be needed to complete a project and issuing a clear budget recap.
• Understand value engineering skills, be able to negotiate the quotes down by sourcing alternative materials and simpler solutions.
• Source samples and demonstrate an appetite for innovation, research, and trial.

Construction Management

• Attend site handover meetings to ensure that conditions are as per signed Aesop lease agreement.
• Tender out assigned projects to builders and negotiate through the pricing process.
• Review shop drawings and ensure these are as per documentation approved by Aesop.
• Conduct factory and local site visits to monitor ongoing quality and report progress back to HO.
• Accept completed store from external construction team and complete detailed build defects list.
• Lead rectification process of all build defects, ensuring these are completed in a timely manner.

Store Maintenance & Small Works

• Design and document thoughtful and practical small-scope solutions in response to retail and maintenance needs.

Reporting & Communication

• Monitor total CAPEX spend for projects with weekly reporting back.
• Monitor timings of projects, ensuring these are running to schedule - reporting back.
• Communicate project progress and outcomes.
• Manage internal stakeholder expectations with regards to assigned projects.
• Maintain interest and knowledge in the skin care, product, and retail industries.

Capacity

• Seek partnership and long-lasting relationships with local General Contractors to develop Aesop's network of contractors.
• Frequent travel expected throughout Europe.
• Be autonomous, proactive, efficient. Drive for excellence and strong capacity to work under tight deadlines and pressure.

This role will be based in London with an immediate start.
Please submit your portfolio with your application (PDF Format, 5 Mo max).

GENERAL OFFICE ETIQUETTE

Team Involvement and Support

• Assist in maintaining harmonious workplace relationships by openly and effectively communicating with other employees.
• Be an active team member by demonstrating a willingness to help and support others.
• Work in a cooperative manner with all other employees.
• Adhere to the Equal Opportunity policy of the company.

Health and Safety

• Ensure that full care is taken in the performance of all duties in order to protect the health and safety of oneself, fellow employees, visitors, and consultants.
• Adhere to the Occupational Health and Safety policy of the company.

Who we are looking for:

• 5+ years of experience in multi-project construction management within the retail, hospitality, or similar sectors.
• Degree in architecture, engineering, or similar technical background.
• Excellent organizational and interpersonal skills, with a strong attention to detail and problem-solving abilities.
• Fluency in English; any other language would be an asset.