Sr. Specialist, Global Tradeshow & Events

Abbott; Maidenhead; On-site; GBP 35,000 - 55,000; Full time

Job description

JOB DESCRIPTION:

About Abbott

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 113,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

Abbott Galway

Abbott in Galway serves as the international hub for Abbott's Rapid Diagnostics business, which delivers annually more than 2 billion tests. As the global leader in point-of-care diagnostics, Abbott offers the broadest portfolio of best-in-class rapid tests, services, and handheld devices across all healthcare settings: the lab, the clinic, remote healthcare outposts, retail outlets, the patient's bedside and at home. Our industry-leading near patient tests and services are unmatched across key health and therapeutic areas, including: infectious disease, cardiometabolic & informatics, toxicology and consumer diagnostics.

One of the key functions in Galway is Global Business Services, which provides a number of shared services activities across finance, purchasing, quality, technical and customer services for Europe, Middle East and Africa (EMEA). Various global and EMEA commercial and operational management teams across our infectious disease and cardiometabolic businesses are also based in Galway, overseeing the supply of millions of rapid tests from HIV to diabetes to COVID-19, to patients in many regions across the world.

Main Purpose of the Role

This role is an independent individual contributor with limited supervision that applies subject matter knowledge to support all aspects of a live or virtual conference/tradeshow, event, or symposium portfolio. The individual in this role must ensure all events are well-planned and run smoothly from securing the location to planning, managing the organization's appearance, evaluating attendance through metrics-based reporting, and supporting the post-show nurture and outreach activities.

Essential Duties and Responsibilities

• Plan and execute events with the Manager, Global Tradeshow & Events, following policies and guidelines.
• Organize tradeshow participation, including schedules, sponsorships, booth space, and logistics.
• Manage kick-offs, status meetings, and post-show debriefs, providing actionable summaries and documentation.
• Collaborate with cross-functional teams to ensure successful event execution using project management tools.
• Oversee on-site event setup, management, and post-event activities, including hands-on execution as needed.
• Lead logistics for meetings, dinners, symposiums, and other business needs, ensuring policy compliance.
• Support hotel room bookings and coordinate rooming lists with housing services.
• Work with the digital team to coordinate resources and execute deliverables.
• Assist in managing the global events budget, ROI tracking, and post-show assessments.
• Collect post-show feedback and prepare survey data for analysis.
• Ensure timely completion of finance documentation and follow-up with accounting.
• Support lead funnel by directly interfacing with CMS and utilizing other digital technologies for program execution.
• Perform other related brand, event, and communications duties as assigned.

Education / Experience / Skills

• Education: Bachelor’s Degree in Event Management, Hospitality, Marketing, Advertising, Communications, Public Relations, or related discipline.
• Minimum of 5 years directly organizing events and meeting planning portfolios.
• Regional and international travel required (locations vary annually) 2-4x/year with the ability to lead teams onsite and ensure successful event execution.
• Proven excellence in project and time management skills, detail-oriented with the ability to multi-task efficiently.
• Strong customer service/communication skills (written and verbal) to manage interactions between internal teams, suppliers, third-party vendors, and other stakeholders.
• Self-motivated, proactive, and energetic with the ability to work in a geographically diverse business environment.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Preferred experience with SharePoint, Veeva PromoMats, Cvent, and other Project Management Tools.
• Preferred Experience in a medical device, healthcare, or regulated industry.

The base pay for this position is N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY: Advertising/ Promotion (Communications)

DIVISION: RMDx Rapid and Molecular Diagnostics

LOCATION: Ireland > Galway : Parkmore East Business Park

ADDITIONAL LOCATIONS: United Kingdom > Maidenhead : Abbott House

WORK SHIFT: Ie - 37.5Hst0 (Ireland)

TRAVEL: Yes, 5 % of the Time

MEDICAL SURVEILLANCE: Not Applicable

SIGNIFICANT WORK ACTIVITIES: Not Applicable