Special Assistant & Project Manager

Special Assistant & Project Manager

About the Opportunity

JOB SUMMARY
Provides executive-level support and project management services to one or more senior leaders or executives. Assignments involve work of a confidential or complex nature, requiring discretion, judgment, tact and diplomacy. Gathers, assembles and analyzes information and data from a wide variety of sources. Performs a broad range of project management duties involving confidential information, such as compiling reports, furnishing information, scheduling meetings and preparing agendas. May also supervise administrative staff and direct the activities of student workers.

MINIMUM QUALIFICATIONS
Highly effective skills in the following areas: project management; written / communication / interpersonal skills (to explain and clarify complex information); attention to detail; and critical thinking. Ability to influence others to reach agreement. Ability to create and manage effective office systems and to prioritize tasks and demands. Proficiency in MS Office Suite, utilization of the Web, presentation and spreadsheet development, and database management. Other attributes include professional discretion; sound judgment; and calmness under pressure. Knowledge and skills required for this position are normally acquired through completion of a bachelor's degree plus at least 2 to 4 years' experience.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

1. Project Management
   Manage special projects and assignments to include triaging project challenges and escalating barriers. Understands and is sensitive to group dynamics and political nature of special projects undertakings. In support of special projects, conducts research and compiles data, identifies specific tasks, tracks and reports progress against project plan. Provides support for the strategic planning process and goal setting, advances and monitors progress on the organization's initiatives. Identify complementing projects and advises organization on potential efficiencies. Prepares draft communications and special messaging as required, proofreads documents, and coordinates the production of various reports to achieve the maximum impact in reaching the intended audiences.
2. Executive Level Support
   Manages, coordinates and facilitates many demands for the leader's time by prioritizing requests and using independent judgment to identify and resolve potential conflicts. Uses diplomacy to respond quickly and efficiently to schedule changes. Anticipates needs by independently soliciting and providing necessary back-up and research materials in a timely way to ensure leader is well-prepared for all meetings, events, and speaking engagements. Makes travel arrangements for the team, including complex international travel, prepares itinerary and event information, and tracks and completes all expense reports in a timely manner. Coordinates events, receptions, and staff retreats.
3. Office Operations Management
   Serve as point of contact for any special administrative task requests by department and delegates to a team member. Provides administrative oversight and operational supervision for office support staff, including hiring, supervision, and evaluation. Ensures adequate staff coverage for the office, including coordinating student worker and intern schedules. Provides ongoing coaching and mentoring to the administrative professionals.

Position Type
General Administration

Additional Information
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:
108S

Expected Hiring Range:
$59,423.00 - $83,934.50

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

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