Senior Representative, Corporate Governance/Board Support

BNY Mellon; Manchester; On-site; GBP 40,000 - 60,000; Full time

Job description

At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world's financial system we touch nearly 20% of the world's investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere.

We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about.

We're seeking a future team member for the role of Senior Representative, Corporate Governance/Board Support to join our Legal team. This role is located in Manchester.

In this role, you'll make an impact in the following ways:

• Assist the Company Secretaries in the UK and Ireland in scheduling and organising Board and Board Committee meetings
• Distribution of material for Board and Committees meetings via the Diligent Board Portal
• Liaising with the Board portal outsourced provider regarding user access and training and the processing of invoices
• Preparing and maintaining the timetable of corporate secretariat filings
• Assisting with routine filings at Companies House
• With the oversight of the applicable Company Secretary, responding to Internal Audit and Compliance Testing requests for information
• Providing oversight that the review of departmental procedures has been undertaken and being responsible for the maintenance of the Company Secretarial Assistant related procedures
• Maintaining the Director Conflict of Interest Register
• Maintenance of the Office of the Corporate Secretary's Sharepoint (intranet site)
• Providing support for the maintenance of Authorised Signatory Lists
• Responding to Corporate Governance queries made to the Department's Corporate Secretariat in-box
• Co-ordinating Board Director training and maintenance of on-going training and development logs

To assist in general secretarial/administrative tasks, including but not limited to:

• Diary management using Outlook.
• Setting up video/Teams/conference calls
• Booking of training, conferences and seminars
• Travel arrangements, including production of detailed itineraries
• Preparing and processing expenses.
• Dealing with IT and Facilities as required (procuring equipment, investigating IT issues, new starter setups etc).
• Organisation and storage of electronic and paper records associated with the role
• Assisting in compiling MI reports
• Processing and filing of invoices
• Organising department's filing and archiving
• Cooperating with other admins in CoSec/Legal department

To assist in secretarial tasks, including but not limited to:

• Creation of a wide range of documents including contracts, presentations, agreements, reports, proposals, meeting agendas and other documents, using Word, PowerPoint and Excel.
• Assisting with production of papers for internal and external use (printing, photocopying, binding and delivery to clients).
• Proof reading and where appropriate commenting on and/or reviewing letters and documents.
• Dealing with routine correspondence (telephone, written, email) and referring to other staff as appropriate.

To be successful in this role, we're seeking the following:

• An administrative management degree (or equivalent)
• Experience of administrative work in a corporate secretariat of an international company (alternatively, in a legal department or an international law firm)
• Proficient in the use of Diligent
• Proven administrative, secretarial, document production and administration experience, along with advanced knowledge of MS Office packages, especially Word, Power Point and Excel.
• Candidate should be proficient in spoken & written English
• The successful candidate should be organised, efficient and capable of working to instructions with minimum supervision. In addition to these attributes they must have:

• Ability to work to tight deadlines, prioritising tasks accordingly.
• Extensive diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes.
• Strong project management skills, supporting effective tracking of tasks through to successful completion.
• Excellent organisational skills.
• Demonstrate sound judgment and good decision making when dealing with problems - able to solve challenging problems.
• Proactive and enthusiastic approach to work.
• Strong communication skills (both written and verbal) and strong interpersonal skills.
• Proven experience of successfully managing internal and external stakeholders both by telephone and face to face, including leveraging influencing skills to achieve role objectives.
• Operate effectively and collaboratively with executive/business stakeholders.
• Proactive in building and maintaining strong working relationships that support effective completion of role.
• Seen as approachable, helpful and discreet.

At BNY, our culture speaks for itself. Here's a few of our awards:

• America's Most Innovative Companies, Fortune, 2024
• World's Most Admired Companies, Fortune 2024
• Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
• Best Places to Work for Disability Inclusion, Disability: IN - 100% score, 2023-2024
• "Most Just Companies", Just Capital and CNBC, 2024
• Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
• Bloomberg's Gender Equality Index (GEI), 2023

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.