Senior Pensions Administrator (C)

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Sector: Administration and Secretarial

Role: Senior Executive

Contract Type: Permanent

Hours: Full Time

Senior Pensions Administrator

Consultant Level
Perth
Hybrid
Full Time
Permanent

XPS Group is a leading UK consulting and administration business specialising in the pensions and insurance sectors. At XPS, our vision is to create a vibrant place to work where difference is recognised as a strength and where talented people can flourish and achieve their highest potential.

Our Pensions Administration business continues to grow and we are now looking for an experienced Senior Pensions Administrator to join our vibrant Perth office with hybrid working. This is an exciting role and would most likely suit someone with previous experience in Defined Benefit (DB) pension administration, able to perform manual calculations and check the work of less experienced pensions administrators.

The Team
Our award-winning pensions administration business puts scheme members at the heart of everything we do. Our services include scheme administration, first-time outsourcing, member communications and scam protection.

The Role
As a Senior Pensions Administrator with XPS you will:

1. Adhere to best practice procedures in all aspects of pensions administration related tasks as defined by the Company.
2. Maintain a client-focused approach, developing trusting and credible partnerships with clients both face to face and via the telephone.
3. Oversee the management of monthly and annual processes on the team, ensuring processes are fully monitored and completed in line with customer and legislation requirements.
4. Monitor accuracy, performance, and SLAs for the team, including activity and client performances, and take action to ensure targets are met.
5. Ensure standard documentation is scheme specific and incorporate them into existing procedures.
6. Participate in client meetings where appropriate.
7. Handle complex pensions queries.
8. Sign out non-standard letters in response to client and member queries.
9. Update relevant pension administration databases and systems.
10. Perform manual benefits calculations.
11. Identify training needs across the team and assist with developing and mentoring team members.
12. Support, motivate and coach colleagues to the benefit of the team and wider Company.
13. Manage ad hoc projects and exercises.
14. Act as a key member of the pensions administration team, providing support to the assigned team leader.
15. Monitor, delegate and coordinate workflow, reporting regularly to team leader on progress and issue management.
16. Seek ways of innovating and improving quality, service delivery and efficiencies in processes and procedures.
17. Provide expert advice solutions to pensions queries and pensions consultative advice; keep abreast of technical and legislative developments within the pensions industry, and provide technical support to more junior staff.
18. Work closely with other departments/teams both internal and external to the Company to provide a total service to our clients.
19. Ensure accurate updating of time recording system (OpenAir) for both chargeable and non-chargeable activities and meeting required utilisation targets.

Your profile
Essential Criteria

1. Previous pensions administration experience of Defined Benefit (DB) schemes including leavers, final salary, retirements, deaths, transfers in and transfers out.
2. Defined Contribution pension schemes experience would be highly desirable.
3. Experience of current pensions legislation and framework.
4. Ability to perform complex calculations and check work of junior colleagues.
5. IT proficient, in particular Microsoft Word, Excel & Outlook.
6. Maths and English GCSE grade 4/C or equivalent.
7. Confident communicator and problem solver.
8. Self-motivated and enthusiastic approach to work, particularly taking responsibility for personal and technical continuous professional development.
9. Eagerness to take on responsibility and adopt a flexible approach when work pressures are high.
10. Able to see projects/tasks through to completion within given timescales.
11. Great interpersonal and organisational skills.

What we offer:

• Competitive salary
• Participation in annual discretionary Bonus Scheme
• 25 days holiday plus flexibility to buy or sell holiday
• Flexible Bank holidays
• Pension scheme, matching contribution structure
• Healthcare cash plan
• Flexible Benefits Scheme to support you in and out of work
• Life Assurance cover, four times basic salary
• XPS Rewards (offers High Street discounts and savings)
• Employee Assistance Programme for you and your household
• Access to a digital GP service
• Paid volunteering day when participating in Company organised events
• Staff referral scheme when you introduce a friend to XPS

What next:
If you feel XPS could be the next step on your career ladder, please apply directly via the links provided and we look forward to learning more about you. We will consider all applicants and respond swiftly.

The successful candidate will need to demonstrate the following requirements:

1. Right to Work confirmation
2. DBS Disclosure check
3. Employment or educational references covering five years
4. Satisfactory credit check

We continuously strive to build an inclusive workplace where all forms of diversity are valued, including age, background, disability, gender, gender identity, gender expression, race, religion or sexual orientation.

Please note we reserve the right to close our vacancies early and we only accept CVs direct from candidates or our preferred supplier list.

XPS try wherever possible to respond to all applicants; if for any reason you have not heard from us within 28 days of your application, please assume you have been unsuccessful on this occasion.