Senior Payroll Officer

Positive Employment is currently recruiting for a Senior Payroll Officer for our client, a local government organisation in Kensington. The successful post holder will plan and manage the day-to-day work of the Payroll Team to ensure that all employees are paid accurately and on time and in accordance with statutory, regulatory, and internal requirements. They will manage each payroll production cycle from beginning to end, ensuring all inputs are checked and all anomaly reports and other outputs are checked and resolved prior to finalisation according to the production schedules. They will manage the reconciliation and production of all payroll outputs to internal service areas and external third parties, which includes outputs to the General Ledger, Pensions providers, statutory bodies, courts, and voluntary contribution bodies.MUST HAVE ORACLE EXPERIENCE

This is initially a 3-month contract with the possibility to extend after that date. This role will be hybrid working.

Duties and Responsibilities but not limited to:

• Manage the full end-to-end production cycle for all payrolls covering employees, the Returning Officer, and pensioners. Ensuring that all controls are operated and that exception/anomaly reports are run for each payroll and corrective action is taken prior to payroll finalisation so that the integrity of the payroll is maintained.
• Ensure that the payrolls and their associated processes and outputs are fully compliant with statutory and regulatory requirements and local contractual obligations.
• Ensuring that reconciliations are performed for each payroll cycle and that information is sent as appropriate to Finance Teams to match reconciliations and balancing to the General Ledger outputs, investigating any areas where differences arise and taking corrective action as appropriate.
• Ensure that all outgoing payments to all third parties from each payroll cycle are made accurately and on time, are appropriately reconciled, and that internal records are maintained to reflect this.
• Ensure that all outputs from each payroll cycle (e.g., His Majesty's Revenue & Customs (HMRC), Local Government Pension Scheme (LGPS), Teachers Pensions, Payslips, P45s) are valid and have been checked for accuracy and completeness prior to onward distribution.
• Identify potential software flaws or anomalies which affect the integrity of the payrolls or any aspect of its production or the manner in which users interact with it from a payroll perspective, and to raise any concerns through the Payroll Manager to the local HR System Administration Team.
• Devise procedures, forms, training notes, etc., to support the work of the Payroll Team and to ensure that clear, accurate and user-friendly documentation is in place relating to payroll functions.
• Advise the Payroll Manager of situations where new or changed pay elements, pension schemes or absence schemes may be required, or changes in practice may be needed to meet new regulatory requirements, e.g., changes to NI rules, taxation, etc.
• Run all tax year-end processes and processes relating to the new tax year and ensure that all necessary actions are taken and outputs produced, e.g., tax code uplifts, P60, HMRC year-end submissions, etc.

Personal Requirements:

• Must have Oracle experience.
• Detailed knowledge and experience of payroll operations, and the ability to provide advice and guidance on it to a wide variety of people.
• An understanding of the legal, regulatory and employer-specific obligations of employers in the management of a local authority payroll service and ability to ensure this is reflected in processes and operational delivery.
• Understanding of the underlying payroll information technologies and the interdependencies between HR data and the payroll outputs.
• High level of proficiency and accuracy in Excel to support the analysis of payroll information.

Working Hours: 36hrs / 9:00am - 5:00pm / Monday to Friday

Pay: £34.48 p/h

Please note this role is within the scope of IR35.