Senior Medical and MDT Secretary - Cellular Pathology

Job summary

This role is key in providing secretarial and administrative support to our 8 Consultant Histopathologists and Senior Laboratory staff. The department reports surgical histology cases, cytology samples, supports 33 clinicopathological meetings per month, providing a cellular pathology service to hospital clinicians and GPs in BaNES, Wiltshire and Somerset.

This role can be challenging whilst at the same time being very interesting and rewarding. We are a very close knit team who are extremely supportive of each other, understand the pressures that each of us face and work together to provide the best possible experience for our patients and staff. This role would be perfect for a medical secretary looking for career progression and who is keen to learn whilst being fully supported through our in-house training programme.

We are looking for somebody who has great organisational skills and who has the ability to communicate effectively. You will need to possess accurate audio-typing skills and preferably have a knowledge of medical terminology. Somebody who has great IT skills, the ability to pick up new applications with ease and who has the desire to learn and understand the different systems used within Pathology. Somebody who has demonstrable experience of being able to meet tight and varying deadlines, and finally somebody who is passionate about working in the NHS and who really wants to make a difference with the service we provide.

Main duties of the job

Working as part of a team of medical secretaries and administrative staff, the responsibilities of our Senior Medical and MDT Secretary role are varied and would include:

• Audio-typing of histopathology and cytopathology reports using the Winscribe digital dictation system and the pathology computer system (Ultra).
• Responsible with four other secretaries for the preparation of case lists for 33 multi-disciplinary team meetings each month.
• Support with the coordination and managing of histopathology cases for Multidisciplinary Team Meetings (MDT).
• Other administrative duties that contribute to the delivery of a full histopathology service including answering telephone and email queries.
• Typing external supplementary reports.
• Secretarial support for eight Consultant Histopathologists, one Specialist Registrar, the Laboratory Manager and Senior Laboratory Staff.

About us

At the RUH we're proud to put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. We value everyone's contribution in supporting the exceptional, person-centered care we pride ourselves on.

We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks - celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger.

A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential.

We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We've even got a pool!

We are committed to supporting you and hope you want to join our team.

Job description

Job responsibilities

Please find attached to the vacancy a detailed person specification and job description for further information about this role.

Person Specification

Qualifications

Essential

• GCSE Grade C English Language and Mathematics or equivalent.
• NVQ Level 3.
• Word-processing/Typing-RSA Level II or equivalent in typing and audiotyping or equivalent secretarial qualification.

Experience

Essential

• Previous secretarial experience within an acute health care setting as a medical secretary or equivalent.
• Recent experience of working within an office environment.

Desirable

• Previous experience of Histopathology.
• Previous experience of training staff on computer packages.

Knowledge

Essential

• Excellent knowledge of computerised databases and Microsoft Office.
• Experience of inputting accurate and timely data into computer systems.
• Detailed knowledge of medical terminology.
• Clear knowledge and understanding of the function of multidisciplinary team working practices.

Desirable

• Understanding of histopathology terminology.

Skills

Essential

• Excellent audiotyping and touch typing skills with a high speed of typing and a high standard of accuracy.
• Excellent communication skills both verbal and written.
• Excellent organisational skills to co-ordinate weekly meetings and manage data collection.
• Ability to work under pressure and meet tight weekly deadlines.

Desirable

• Knowledge of hospital patient administration systems and pathology databases.

Emotional Effort

Essential

• Able to work across a range of health professionals and teams at all levels.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Employer details

Employer name

Royal United Hospitals Bath NHS Foundation Trust
Address

Royal United Hospital

Combe Park

Bath

BA1 3NG

Employer's website