Senior HR Administrator/HR Advisor

Job Title: Senior HR Administrator

Salary: 40k-45k

Location: Blackfriars

Benefits

• 20 days holiday + 8 BH + 4 extra days at Christmas
• 5% Employer Pension
• Training + Development Opportunities
• 40 hours per week - hybrid 2 days office, 3 work from home

Our international client is looking for a driven, ambitious, and hardworking individual to support their HR team as well as take on the technical recruiting side of the business. A large part of your day will be dealing with technical recruitment for the business.

You will also be supporting the team with a wide variety of HR duties, looking after all admin aspects of the employee lifecycle. HR also runs a number of events throughout the year which you could champion, and there will be a combining of systems that will involve a lot of input from yourself. This role reports directly to the HR Director, who would be a great mentor—a fantastic opportunity for someone ambitious and hardworking!

Your key responsibilities will include:

• Prepare new joiner paperwork including offer letters, contracts, and acceptance/rejection emails in a timely and accurate manner.
• Continuous improvement across all HR Admin processes.
• Approving employee personal detail changes through the HR system.
• Draft reference letters; post-employment references, visa references, and mortgage/rent references.
• Supporting HR Advisors & HR Managers with drafting any paperwork required for employee lifecycle changes e.g., changes to terms and conditions, maternity/parental leave, etc.
• Responding to employee queries.
• Sending new joiners welcome emails, scheduling probation reviews for relevant joiners.
• Coordinating work experience students and interns.
• Updating other departments on new starters and leavers, coordinating desks and issuing alarm/entry keys.
• Requesting and chasing references for new joiners.
• Provide admin support in the application and coordination of airside passes, relevant training, etc.
• Other ad hoc duties as required e.g., notetaking for employee relation meetings/HR meetings.
• Arranging meetings, room bookings, and travel arrangements including flights/accommodation/visas for Directors and teams.
• Producing reports and data analysis for HR Director.
• Printing, scanning, and filing as and when required.
• Coordinating pre-employment and right to work checks for new joiners.
• Setting up user accounts on HR and internal systems, updating details as necessary.
• Coordination and distribution of the weekly new joiners and leavers email.
• Supporting the coordination and delivering company inductions.
• Maintain e-files for employee paperwork ensuring files are set up in line with start dates.
• Leaver administration including drafting leaver letters and completing termination forms.
• Archiving leaver e-files and hard copy files.
• Provide admin support in annual HR processes, such as appraisals, promotions, and salary review, and other project work e.g., inputting data in spreadsheets, scheduling meetings, preparing paperwork, etc.
• Administrative support on any audits that the HR Team is required to participate in.
• Managing front of house and telephones twice a week.

Skills and Experience Required:

• Graduate with HR assistance experience essential, ideally CIPD full or part qualified.
• Good communication skills, both verbally and in writing.
• Maintains a positive attitude towards routine tasks.
• Strong organisational skills with the ability to prioritise effectively ensuring all deadlines are met.
• Pro-active approach.
• Friendly customer focus and strong interpersonal skills.
• Understands and appreciates the importance of using discretion.
• Excellent and proven Excel skills.
• Flexible and collaborative, with the ability to thrive in a fast-paced environment.